The place to work in pathology We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology. Job overview Are you interested in developing a career within a busy HR team? Do you have a passion for people and thrive on building great working relationships with your colleagues? Have you got previous experience working in an administrative role? If the answer is yes, then we would love to hear from you! In this role you will be working across both the Learning and Development (L&D) and Talent teams, supporting them with a number of activities associated with development opportunities. You will be responsible for delivering an efficient and accurate administration service to both teams. We are going through an exciting period of transformation, so if you are looking to further develop your skills and want to join a team who are passionate about healthcare science and people development, this could be the role for you. Our Corporate office is situated 5 minutes from Southwark station you will have easy access to the vibrant South Bank and local amenities, however this role will be a mixture of working in the Corporate office (at least 1 days a week), from home and attending other sites. Job overview The successful candidate will be the primary point of contact all activities relating to people Development and to support the upkeep of the Learning Management System (LMS) Main duties of the job Responsible for a wide variety of administrative activities from managing shared mailboxes across both teams and maintaining key documents (e.g. Development calendars and Talent tracker) to taking minutes and organising assessment days and interviews for some of our Talent programmes. Working closely with the Learning and Development Manager and Head of Talent. Working for our organisation Both the Development teams are expected to communicate to colleagues regularly and effectively within the departments across Synnovis Services, Analytics & Group and the wider Synlab Group. Your development and learning You will have a suite of learning opportunities available through The Synnovis Way Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals. This is managed between you and your manager in line with your own personal and professional development ambitions. You can apply for finance to drive innovation and service development for the benefit of patients through our Innovation Accelerator Fund. Detailed job description and main responsibilities Providing admin support for the Learning & Development and Talent Teams Act as first reference point of contact for all Development enquiries Ownership of departmental mailboxes ensuring emails are responded to in a timely manner and escalated where appropriate. Working independently on Microsoft Word, Excel, PowerPoint and digital platforms Ensure that effective Learning and Development and Talent processes are developed, improved, and maintained. Maintain and develop the Learning Management System (LMS) Maintaining Talent Tracker with starters/ leavers/ movers and generating quarterly activity report Supporting Apprenticeship programme administration Maintaining Laboratory Accreditation Database Undertake the preparation and circulation of course materials and collateral for related training purposes. Providing administrative support for Grow our Own Initiatives such as the Graduate Training Programme. Manage the training and talent calendars. Manage the compliance requirements and reporting for Synnovis statutory/mandatory training. Assist in the coordination of the evaluation process and collate feedback reports from the LMS. Maintain and report on the annual and half yearly employee appraisal process. Update and maintain Development Synfo pages (intranet) Support L&D and Talent communication channels Regular attendance at daily/weekly update meetings. To ensure that all Development records are maintained. Getting involved with ad-hoc projects. Contribute to the central HR team, its objectives and strategy. Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London. The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services. The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, Service Improvement and Business Development teams. We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated 5 minutes from Southwark station you will have easy access to the vibrant South Bank and local amenities Person specification Qualifications Essential criteria Educated to good GCSE level in English, Mathematics, and IT. Desirable criteria Business Admin NVQ level 3 or equivalent within a HR Dept Experience Essential criteria Experience of working with Learning Management Systems Proficient at Microsoft packages Experience of co-ordinating different processes and managing priorities to meet tight deadlines. Desirable criteria Experience of working heath sector Experience within a Learning and Development or HR Environment. Previous experience of working with confidential, sensitive data Skills and Knowledge Essential criteria Must have strong demonstrable skills using Microsoft packages (specifically Word, Excel, and PowerPoint and digital platforms) Knowledge of administrative procedures Desirable criteria Willingness to learn Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce w e offer a competitive benefits package. As well as offering competitive salaries, all employees are also entitled to: Contributory pension scheme Generous annual leave entitlement Performance related pay Annual incentive plan for all employees Ground breaking development opportunities Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email [email protected] Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis. Further details / informal visits contact Name Karon Campbell Job title L&D Manager If you have problems applying, contact Address Synnovis Open Monday to Friday 9am to 5pm Telephone 01629 702340