The place to work in pathology We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology. Job overview We have an exciting opportunity for an experienced HR Administrator to join our small team of HR Business Partners, HR Advisory and HR Administrator professionals, working as part of the larger Synnovis HR Team, on a full-time, permanent contract based in our offices near London Blackfriars and working across our London sites (Guy’s and St Thomas’ and King’s College Hospitals) as well a site in Orpington. Primarily the aim of this role is to provide a complete HR administration service in respect to our HR Information systems data, record maintenance and Administration service and, ensuring that managers and employees across all of the company’s locations are provided with a timely, high quality HR service. The successful candidate will provide functional support for updating and maintaining the CoreHR Information System (HRIS) and to deliver an efficient and accurate HR administration support for all activities associated with the employee lifecycle, within agreed procedures, standards, timescales and performance levels and in compliance with all statutory requirements. Main duties of the job If you would like the opportunity to ….. Contribute to the provision of an established, professional, business-focused HR service across all departments and locations Provide data entry and maintenance of HR Information System (provided by CoreHR and known as “MyHR”) record management and reporting to enable the monitoring of key HR processes such as: Set up of new starters Personnel and personal data management Final HR checks prior to approval for payroll processing Leavers Job related Changes Ensure HR database is accurate and kept up to date and meets business need Provide Subject Matter Expert support for MyHR system users and System Admin Manage stakeholders within HR and wider to the teams across all sites at managerial level Provide accurate and timely data to specified business areas Prepare standard and bespoke documentation such as: maternity letters and payment schedule confirmations resignation acknowledgements contract variation letters including flexible working requests probation confirmation letters Maintain oversight of the key HR processes providing support to managers and employees and escalation to the appropriate HR Advisor or Business Partner when non-compliance is identified. Processes will include: Probationary process Leaver process, including exit interviews Reference requests Recognition award Absence management Provide comprehensive HR administrative support to include, but not limited to, minute taking during formal and other HR meetings (include capability, disciplinary and grievances), produce meeting documentation packs, standard letters, arranging formal meetings and taking and producing minutes within the required timescales. then this might be for you! Working for our organisation Your development and learning You will have a suite of learning opportunities available through The Synnovis Way Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals. This is managed between you and your line manager in line with your own personal and professional development ambitions. You can apply for finance to drive innovation and service development for the benefit of patients through our Innovation Accelerator Fund. Detailed job description and main responsibilities In terms of environment and culture, Synnovis is an evolving business. The people agenda is big – we are in the process of implementing a major Transformation programme, we are designing an ambitious reward project, learning and development is a key part of our employee offer, and we are increasingly taking more innovative routes to talent sourcing. In short there is no shortage of opportunity to add value to our team and the service we provide to our organisation. To be successful, you will have: Proven HR Administration experience, preferably NHS, but healthcare or private sector environments acceptable Hands on experience with attention to detail, high degree of accuracy and a "right first time" approach Experience of working with HR Information Systems (Ideally Access/ CoreHR) and maintaining employee records databases, reporting & user support Excellent communication and listening skills and ability to communicate with varying levels of managers and staff accurately both written and verbally Excellent organisational skills with the ability to multi-task and prioritise workload from multiple channels to best meet deadlines and changing priorities High degree of confidence and experience in managing complex and sensitive employment people related issues Track record of providing a creative and practical approach with the ability to identify and suggest new ways of working and improvements. This is a critical role within our existing HR support team. Your preferred style is to work collaboratively and flexibly, building trust and confidence, helping to develop strong relationships across the wider team. It’s important you are able to operate self-sufficiently, be the expert in the room and able offer pragmatics ideas and solutions to challenging situations. This role is for someone who relishes the chance to work with real purpose, focus on doing the right thing, whilst delivering results required to make progress on day to day activity as well as support key HR initiatives and change programmes. Additional duties: Work with other HR Administrators to share good practice, ensure a broad consistency of approach, and cover each other as necessary. To be pro-active in improving processes and ensuring legal compliance To adapt to changing business needs, re-prioritising as necessary and working closely with the HR team to ensure an effective and high value service is provided to our customers across the HR function. To work collaboratively with the wider HR team to ensure standard processes and procedures are understood, complied with and amended as required. Contribute to the central HR team, its objectives and strategy. Participate in annual pay & performance review process. Actively promote cultural change and support new ways of working and continuous improvement within HR to provide a high quality, professional, consistent, and cohesive HR service. Undertake work in other areas of HR to manage peaks in the team’s workload including, for example, covering for other HR Administrators and providing occasional cover for the HR Shared Service team. Update personal knowledge and skills on a continuing basis, learn from good practice and keep informed of trends and developments through research and networking. Travel to different sites as required (Guys, St Thomas’, King’s, Princess Royal and Francis House and Paris Gardens). Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust, and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across Southeast London. The partnership provides services to 1.7 million people living in Southeast London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services. The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers. Francis House & Paris Gardens Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, IT, Service Improvement and Business Development teams. We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated across two locations, 5 minutes from London Bridge station and the other 5 mins from Blackfriars station, you will have easy access to the vibrant Borough Market, Bermondsey High Street, and close links to mainline stations. Person specification Qualifications Essential criteria Educated to GCSE standard with A-C attained in maths and English or equivalent Desirable criteria Certificate in Personnel Practice / Part CIPD qualified Experience Essential criteria HR Administration experience gained in an ER and operational capacity Previous experience of working with confidential, sensitive data Experience of working with HR Information Systems (Ideally Access/ CoreHR) and maintaining employee records databases, reporting & user support Desirable criteria Experience of working in health sector Experience of contribution to the delivery of projects and interventions Skills & Knowledge Essential criteria Excellent interpersonal skills Excellent IT skills with good experience of MS Office Suite particularly Word and Excel Excellent communication and listening skills and ability to communicate with varying levels of managers and staff accurately both written and verbally Excellent attention to detail, high degree of accuracy and a "right first time" approach Excellent organisational skills with the ability to multi-task and prioritise workload from multiple channels to best meet deadlines and changing priorities Self-motivated individual who is able to require minimal supervision and is happy to take responsibility for management of own tasks Team player who works well with others Excellent customer service skills Creative and practical approach to role in identifying and suggesting new ways of working and improvements Desirable criteria Knowledge of Agenda for Change and other NHS terms and conditions of employment Ability to use formulae and pivot tables within excel Data reporting and analytical skills Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce w e offer a competitive benefits package. As well as offering competitive salaries, all employees are also entitled to: Contributory pension scheme Generous annual leave entitlement Performance related pay Annual incentive plan for all employees Ground breaking development opportunities Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email [email protected] Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis. Further details / informal visits contact Name David Brown Job title Senior HR Business Partner Email address [email protected] If you have problems applying, contact Address Synnovis Open Monday to Friday 9am to 5pm Telephone 01629 702340