The place to work in pathology We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology. Job overview Synnovis Group LLP is seeking a motivated Junior Contracts Manager to assist the SEL Core Contracts Manager on a variety of matters related to Synnovis’ core customer contracts. A key element of the role is managing the new test process where Synnovis or the Trust require new clinical tests to be available to the Trust and/or the wider GP community. The successful candidate would be responsible for tracking these tests through the process to ensure that all required documentation is completed. Other aspects of the role include helping fulfill reporting requirements for senior stakeholder meetings (e.g. monthly preparation and distribution of reporting packs) and other day-to-day contractual obligations of Synnovis The Synnovis core contracts are worth more than £200m annually across 7 core customers spanning 7 physical laboratory sites including some of the largest teaching hospitals in the UK. Contract variations and change controls submitted by Synnovis and/or the Trust are required to make changes to the core contract. The successful candidate would assist the SEL Core Contracts Manager by careful tracking of change controls to ensure that they are progressed and actioned appropriately. Change logs would need to be accurately maintained and actions recorded within the trackers. Main duties of the job Due to the scale and breadth of the core contract between Synnovis and the Trust, the role of a junior contracts manager will be a fast paced, exciting and challenging. As a cutting-edge pathology provider, it is important we work with the Trust to implement new clinically relevant tests. In order to do this more effectively, the junior contracts manager will take control of the new test process, and will work with the SEL Core Contracts Manager and IT to design and develop a streamlined process. As the junior contracts manager, you will be empowered to work with the relevant stakeholders in the organisation to ensure that tests are available on the LIMS for ordering and reporting and ensure all paperwork has been completed to align with the Synnovis billing process. Any changes to contractual services or processes within the Trust need to be notified using the change control process. While this task is undertaken by the SEL Core Contracts Manager, the Junior Contracts Manager will be required to facilitate in this process by ensuring that all trackers and logs are kept up to date. These trackers feed into monthly reporting packs which are generated for main senior management meetings which occur monthly. The junior contracts manager will be responsible for constructing these decks for Operations Directors and the SEL Core Contracts Manager to present at the various sub-group and pathology management group (PMG) meetings. Within the legal team we receive many Freedom of Information Requests which require careful co-ordination in order to turn them around in good time and contain all the requested information. The junior contracts manager will be responsible for the triage of such request to enable the legal team to deal with these requests effectively. Working for our organisation You will have a suite of learning opportunities available through The Synnovis Way Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals. This is managed between you and your line manager in line with your own personal and professional development ambitions. Detailed job description and main responsibilities At Synnovis, we are currently shaping the future of pathology services by creating a world-leading Hub and Spoke pathology network with our NHS partners. A large part of this modernisation will involve moving 70% of our services to a purpose built, state of the art Hub laboratory in the heart of London. For now, the job you are applying for will be based at one of our hospital sites however, from 1 April 2024 our people and services will start to move to our Hub laboratory in Blackfriars, Southwark, SE1, with some work remaining in refurbished essential services laboratories across our hospital network, focusing on the rapid turnover of urgent tests. Please do ask your recruiting manager if you wish to find out more. Currently our offices are based in Paris Garden, Blackfriars SE1, or Francis House, Southwark SE1 however at present these are temporary locations. We expect to move to new offices in the Hub building located in Blackfriars in 2024. Core Duties, Objectives and Person Specifications Hold at least 5 GCSE (A-C) or equivalent and an NVQ with at least 3 years’ experience working in pathology. Applicants educated to degree level in a biological science are highly desirable. Contracts management is a challenging role and so applicants should be highly motivated and have excellent communications skills. Supporting the SEL Core Contracts Manager in managing the new test process and ensuring all documentation is complete for new tests to go-live on the LIMS. Facilitating clearing a backlog of new tests by working with the Trust, Synnovis IT and Finance Business Partners. Supporting the Core Contracts Manager to design, implement and streamline the New Test Process in Service Now. With support from the SEL Core Contracts Manager Complete and distribute key reporting decks to Synnovis and Trust stakeholders. Administration and triage of FOIR/EIR received from the Trusts. Finance and administrative support of new supplier set-up and invoicing Maintaining and updating change logs. Other administrative tasks to assist Core Contract Management/adherence to Synnovis obligations under the core contracts. Adhere to Synnovis Health and Safety regulations. Participate in an annual objective setting and appraisal process and be assessed against competences of the role. Complete all statutory, mandatory and essential training within timeframes specified. Although the Department is based at Paris Gardens, the post holder will be required to work periodically at other Synnovis sites and may be required to travel, with occasional overnight stays. To attend team meeting at least once per quarter at Synnovis Corporate Offices. Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London. The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services. The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers. Paris Gardens Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, Service Improvement and Business Development teams. We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated 5 minutes from Southwark station you will have easy access to the vibrant South Bank and local amenities Person specification Qualifications Essential criteria 5 GCSE with either 3 A levels or GNVQ (intermediates). Desirable criteria Degree educated to at least 2:1 standard in a biological science. Experience Essential criteria Demonstrable experience working in clinical pathology and a good understanding of the different test types and clinical areas. Understanding of contracts/contract obligations and stakeholder management. Desirable criteria Previous clinical laboratory experience Skills and Knowledge Essential criteria Familiar with MS Office (Excel and Word in particular) Desirable criteria Excellent project management skills Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce w e offer a competitive benefits package. As well as offering competitive salaries, all employees are also entitled to: Contributory pension scheme Generous annual leave entitlement Performance related pay Annual incentive plan for all employees Ground breaking development opportunities Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email [email protected] Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis. If you have problems applying, contact Address Synnovis Open Monday to Friday 9am to 5pm Telephone 01629 702340