Vacancy No VN2065 Location City London Location Country United Kingdom Job Description Job Title: Personal Assistant (12 month Fixed Term Contract ) Reports to: Customer & Commercial Leader for Independent Agencies and New to 4 Department: Sales Location: London Job Grade: P2 DEPARTMENT DESCRIPTION The key function of the Sales Department is to generate the maximum amount of revenue from Channel 4’s programmes and products. The team work across a range of related functions, including commercial trading, business development, digital, partnerships, customer and agency sales, social, advertising operations and AV management. The majority of Sales employees are based in London, where the role is based, and there is also a sales team of around 50+ staff in Manchester, and a number in Leeds. JOB PURPOSE To provide comprehensive PA support to Head of Sales Nations & Regions & Business Development, Customer & Commercial Leader (Nations & Regions), and Customer and Commercial Leader (Sales Development). Ensuring the smooth running of the team and their day-to-day workloads. KEY RESPONSIBILITIES Complete diary management and admin support, for allocated Senior Leaders and other team members on an ad-hoc basis, ensuring smooth communication using initiative to problem solve when required Inbox management for the Head of Sales (N&R) and Business Development (Not required for CCL’s). Responding in a professional and timely manner. Task list management for Head of Sales ensuring deadlines are met and changing priorities are flagged as required. Arrange travel, accommodation & venue bookings in the UK and internationally Arrange departmental day / overnight events – both client facing and internal (eg client entertainment / departmental away day’s) from end to end including all liaisons with external partners, managing invitations and ensuring smooth running on the day. Arrange & coordinate internal and external meetings, including key management meetings, client, C4 staff, suppliers as well as meeting & greeting guests Proactively organise rooms, equipment, IT support when required and all other required arrangements to ensure meetings at C4 run well (including ensuring flexible working needs are considered). May be required to assist with workspace planning logistics Help ensure leaders are properly prepared and on time for all meetings. Assist with the scheduling of multiple stakeholder meetings, both internal and external. To provide all admin & logistical support, including processing & submitting expenses (including departmental invoices and company credit cards), reconciling team invoices, booking meeting rooms, venues, restaurants, taxis & catering, dealing with workspace on issues related to the team. Build excellent relationships and co-work with the team EA, other PAs, EAs, (both internal & external) Genre Assistants. Ensuring collaborative communication and sharing workloads if required. Preparation and coordination of meeting materials, updating meeting agenda, assisting with creation reports & presentations as required. Attend meetings and take minutes as required. Organise events for the SLT and their wider teams, both client-facing and internal. Co-ordinate attendance and registration at conference/events as well as away-days, group travel and social activities Assist / manage new joiners and work with HR admin to ensure a smooth process. Assist with initiatives across the sales floor Be a liaison between Head of Sales and Office hub with Workspace Team to understand and monitor key issues around the Manchester office. Provide assistance with the creation of reports and presentations as required. Build valued and trusted relationship with Heads of Departments and other senior members of the team and across the business in order to handle confidential matters appropriately and effectively. Confident in managing several projects simultaneously, prioritising where necessary. Provide general administration to the MCR & Indy Team Leaders as required ESSENTIAL EXPERIENCE & SKILLS Proven PA experience, working in demanding, fast-paced environment Strong diary management experience with the ability to juggle busy schedules and conflicting demands Ability to work closely and build a trust-worthy, collaborative relationship with EA’s and wider Commercial Team Pas. Strong time management skills both with own workload and ensure meetings and plans run as scheduled Excellent communication skills - both verbally and writing/proof reading Flexibility: ability to manage key priorities and adapt to changing priorities and make any required rearrangements Friendly manner and solid communication skills – adept at building and maintaining effective working relationships at all levels of seniority Excellent organisation skills – ensure high attention to detail; independently manage own workload and prioritise effectively keeping relevant Proactively identify and anticipate needs in advance, taking the initiative as required to ensure results Experience working with highly confidential and sensitive information and materials Ability to remain resilient & productive when dealing with pressure or challenges Perseverance & commitment to get the job done & go the extra mile when needed Positive attitude and willingness to learn Advanced MS Office skills – e.g. PowerPoint, Word, Excel, Outlook Hybrid working: From September 2023, C4 has operated a 60/40 working pattern, equating to three office days per week. Having everyone in the office three days a week gives us more opportunity to build our high performing, inclusive culture; to collaborate and to learn and share with each other, as well as helping to coordinate a regular pattern of home and office working days. Employees then have the flexibility to decide where they spend the rest of the working week. All our offices are open five days a week. Salary Basic starting salary of £33,250.00 per annum, dependant on experience Application questions to complete Please remember to complete the additional application questions by uploading a Word or PDF attachment. These questions really help us get to know you better and we won’t be able to consider your application without them. Please outline how you meet the ‘Essential Experience & Skills’ outlined in the Job Description (Max 500 words) Benefits There are a million reasons why it’s great to work at Channel 4, here are just a few of the perks for you; Private medical insurance with NO EXCESS Free Virtual GP access for employees Free Female Health hormone test each year Free Tastecard membership Financial guidance 1-2-1’s available each quarter Free OnHand (as featured on Dragon’s Den) volunteering membership Discounted Gym memberships Pension Life Assurance Income Protection Holiday Buy/Sell Applications Close Date 06 Aug 2024 Equal Opportunities Channel 4’s purpose is to create change through entertainment; by representing unheard voices, challenging with purpose and delivering content which reflects the diversity of different communities across the UK. We are only able to deliver on this remit by having a workforce rich in diversity of thought, background and lived experience. As an employer we encourage applications from candidates from all backgrounds and do not discriminate based on disability, age, gender reassignment, gender expression, criminal history, length of time spent unemployed, marriage or civil partnership status, national origin, pregnancy and maternity status, race, religion or belief, sex, and sexual orientation. Disability Confident Scheme: Channel 4 is a member of the Business Disability Forum (BDF) and has also maintained the highest level of the Department of Work and Pension's Disability Confident scheme - Level 3: Leader. Under the Disability Confident Scheme, we aim to offer an interview to all candidates who have a neurodiverse condition, impairment or long-term condition and who meet the essential criteria for an advertised job. If you wish your application to be considered under the Disability Confident Scheme, please select yes when completing the application questions. For more information, please visit the Disability Confident Campaign website. For our roles and schemes that receive a high volume of applications it may not be possible to provide an interview to all applicants who meet the essential criteria and in this situation we can only select applications that best meet the skills needed for the role. Care Leaver Friendly Employer: Channel 4 is a Care Leaver Friendly Employer. By signing the Care Leaver Friendly Employer Charter and adopting its principles, we are supporting an immensely talented yet often under-served and under-represented community of young people/ adults. We commit to offering an interview (and constructive feedback) to applicants who identify as care experienced and meet the essential criteria for the role as outlined on the job description. Applicants should indicate if they wish to apply under our Care Leaver Scheme by selecting the option on the application form. Workplace Adjustments: We are committed to providing disabled applicants a level playing field when applying for a job and support whilst employed to perform to the best of their ability and develop their careers. If you have a neurodiverse condition, impairment or long-term condition and require any adjustments, additional support or alternative arrangements during the recruitment and wish to discuss this confidentially, please let us know via the following e-mail [email protected]

Company pension, Discounted gym membership, Private medical insurance