The place to work in pathology We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology. Job overview We are seeking a proactive, motivated, and enthusiastic individual to join the Supply Chain Team. As a Procurement Coordinator at Synnovis you’ll find yourself at the heart of our operations playing a pivotal role in purchasing activity across the business, maintaining the supply of laboratory stock to ensure no disruptions to our diagnostic activities and patient’s results. Your role will vary from day-to-day, with responsibility for the overall purchasing activities for Synnovis including, raising purchase orders, materials planning, and dynamic problem-solving to resolve invoicing issues. You will be a comfortable and clear communicator, fostering relationships with our suppliers and across our network of multi-site internal stakeholders. You will use these communication skills on a daily basis, including in the training of new users on the various e-Procurement systems. You will be comfortable using a range of IT systems, in particular e-Procurement and have a grounding of knowledge of the principles of materials requirements planning (MRP) and general materials management. Main duties of the job We are seeking to recruit an individual with experience of inventory management systems, preferably SAP, and previous experience of dealing with suppliers and stakeholders. You should have ability to work dynamically, both collaboratively and independently. The Procurement Coordinator will be responsible for raising purchase orders, maintaining accurate material records through facilitation of regular stock counts, providing training for new stock system users and will serve as the primary contact for ad-hoc requests from stakeholders or suppliers. The successful applicant will have the experience to manage multiple stock areas in several locations (including off-site warehouses), accuracy and attention to detail, and the ability to work independently and as part of a team without supervision. Working as part of the Purchasing Team, serving 6 Hospital Locations (with multiple laboratories within each site) across South East London and the Hub Laboratory located in Black Friars, you will attend site(s) each week and be a key link between the operational laboratories and the supply chain. Working for our organisation You will have a suite of learning opportunities available through The Synnovis Way Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals. This is managed between you and your line manager in line with your own personal and professional development ambitions. You can apply for finance to drive innovation and service development for the benefit of patients through our Innovation Accelerator Fund. Detailed job description and main responsibilities Key Relationships Purchasing Manager Warehouse Operations Manager Warehouse Operatives Inventory planner Accounts Payable team Procurement Category Managers Laboratory ‘Stock Champions’ Laboratory Operations Managers and Service Delivery Managers Synlab SAP Helpdesk Synlab SAP implementation Process & Data Compliance Manager (PDCM) Duties and Responsibilities Responsible for the weekly material requirements planning report (MRP) Raising ad-hoc purchase orders Maintain accurate material records Monitor lead times and communicate with stakeholders to plan accordingly Serve as the primary contact for ad-hoc requests from stakeholders or suppliers Support the Supply Chain Manager to identify potential duplicate suppliers of the same materials and aid with cost savings through data analysis Liaise with Inventory Planner and Supply Chain Manger to identify non-compliances and implement solutions Ensure that inventory requirements are accurately met and help implement new systems as needed Consolidate and verify new material data requests Research and resolve aging purchase order receipts as necessary Assist with vendor invoice issues relating to purchase order discrepancies through VIM Ensure system compliance from stakeholders across all laboratories and sites Collaborate with other functions to appropriately enhance the current system functionality Support in training stakeholders in Ariba, Labapp and S4 Hana Initial troubleshooting of inventory issues, such as faulty scanners or PO activity Manage frequent cycle counts across the Laboratories and ensure application of best practice to maintain stock value, and stock level, integrity. Other general enquiries and administrative functions as required. Currently our offices are based in Paris Garden, Blackfriars SE1, or Francis House, Southwark SE1 however at present these are temporary locations. We expect to move to new offices in the Hub building located in Blackfriars in 2024. Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London. The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services. The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers. Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, Service Improvement and Business Development teams. We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated 5 minutes from Southwark station you will have easy access to the vibrant South Bank and local amenities. Person specification Qualifications Essential criteria Educated to GCSE level or equivalent A good standard of Mathematics and English Desirable criteria Relevant degree or qualification relating to Supply Chain or Inventory Management (CIPS) Experience Essential criteria Experience with SAP or similar ERP system Previous Experience in Supply Chain Comprehensive experience of materials / inventory management Management of multiple stock areas in several locations Previous experiences dealing with suppliers and stakeholders Strong understanding of supply chain procedures and systems Desirable criteria Previous experience in in healthcare or pathology industry Experience with invoice management systems Skills & Knowledge Essential criteria Computer literate in the standard suite of Microsoft Office applications (xl, ppt, word) Strong Excel skills Accuracy and attention to detail Problem solving and analytical skills Strong organisational skills Ability to prioritise tasks within own area of work Efficiency, accuracy, and attention to detail Good communication skills, diplomacy, and team player Ability to work systemically and under pressure Desirable criteria Performance and delivery orientated Ability to use initiative to enhance existing processes Experience with Excel functionality such as Pivot tables and XLOOKUP/VLOOKUP Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce w e offer a competitive benefits package. All employees are entitled to: Contributory pension scheme Generous annual leave entitlement Ground breaking development opportunities Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email [email protected] Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis. Further details / informal visits contact Name Fran Knibbs Job title Supply Chain Manager Email address [email protected] If you have problems applying, contact Address Synnovis Open Monday to Friday 9am to 5pm Telephone 01629 702340