The place to work in pathology We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology. Job overview This is an exciting time to join the Synnovis team. Synnovis formed a new pathology partnership with Guy’s and St Thomas,’ and King’s College Hospital NHS Foundation Trusts to deliver and transform NHS pathology services across South East London on 1 April 2021. The new partnership will provide diagnostics, testing and digital pathology services for hospitals, GPs, and other NHS healthcare providers, as well as for other consumers across the UK. We are looking for a Project Management Officer to join an expanding team in a fast-paced and exciting transformation portfolio. You will be collaborating with multiple stakeholders across the transformation programme and with senior colleagues to support the delivery of complex programmes and projects with critical delivery timeframes. The role requires confident, competent, and experienced project professionals who are available immediately to join the team. The role involves working across the Portfolio Management Office (PMO) to provide proactive administration and support for PMO and Project Managers enabling Synnovis to be an exemplar in Project Management, as seen by our strategic partners, stakeholders, and staff. The role will require you to hit the ground running and be able to multitask, work under pressure and to tight timelines, and be a self-starter using your initiative and best practice processes. Have a flexible and adaptable approach, with excellent organisational and communication skills, including liaising with Senior Stakeholders. You will have the ability to deliver and maintain standards in response to changing priorities and be calm under pressure accommodating changes as required. You will be comfortable in developing and maintaining a suite of project documents, supporting meetings, and working well with a broad range of colleagues. You will thrive in a busy team environment and quickly assimilate the role requirements and implement them. The Portfolio Project team work well together and support each other in the delivery of projects, working closely with colleagues across the organisation and the Trusts. Currently, we are working remotely and visiting the office/labs as and when required. In the future, we will be adopting a hybrid working model with a mix of remote and site-based working depending on the needs of the individual projects. Thank you for considering Synnovis and we look forward to reviewing your application. Main duties of the job The PMO supports the delivery of projects across the complex transformation programme by setting standards and processes and facilitating sharing of resources, methodologies, tools, and techniques. This role exists to support the management of Synnovis’ project portfolio by leading on the key process for the PMO including: · Provide portfolio-level reporting, narrative, and analysis to senior management. · Collaborating with stakeholders across the business to ensure that end-to-end resourcing of the portfolio roadmap is efficient. · Leading on tracking portfolio delivery through collation and interrogation of highlight reports from across the Portfolio roadmap · Conducting project quality assurance meetings in line with the agreed Project Quality Assurance Framework. · Other duties as commensurate with the post and demands of the PMO. Working for our organisation From 1 April 2021, Synnovis became responsible for the day-to-day delivery of pathology services, which are at the core of the new partnership. Colleagues across SYNLAB, Synnovis and the NHS are working together to achieve the shared vision of developing an integrated, world-leading hub-and-spoke pathology network. Service transformation will be completed by 2024 and will see us build on the strengths and good practice within today’s Synnovis service. The new partnership will improve ways of working for clinicians and scientists and will also deliver better value for money for the NHS. As well as delivering pathology services and in line with the NHS’s own clinical vision and strategy, we will transform existing hospital-based laboratory and diagnostic services into an integrated hub and spoke pathology network. Our state-of-the-art ‘hub’ laboratory will be at Friars Bridge Court, in Blackfriars Road, London, providing access to improved services and equipment for routine and some specialist testing. On-site hospital laboratories will become essential services laboratories (the spokes), focusing on the rapid turnaround of urgent tests, such as those needed for A&E departments. Your development and learning You will have a suite of learning opportunities available through The Synnovis Way Development programme used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals. This is managed between you and your line manager in line with your own personal and professional development ambitions. You can apply for finance to drive innovation and service development for the benefit of patients through our Innovation Accelerator Fund. Detailed job description and main responsibilities Education · Degree level or equivalent relevant experience Experience · Degree level or equivalent education · Experience working in a project environment, either within a project or PMO role Skills · Excellent interpersonal skills and ability to liaise with a variety of stakeholders and employees at all levels · High degree of computer literacy, particularly able to use Microsoft 365 tools including Outlook, PowerPoint, Project, Visio, and other communications software · Skills in data management, analysis and reporting skills including preparing, updating, and presenting reports, with a keen eye for detail and accuracy · Well organised, responsive, and able to work under pressure, with clear priorities · Self-motivated, resilient, independent, and discrete · Collegiate approach and be comfortable working with multiple teams on various projects and interventions which could involve managing staff on a matrix basis Duties and Responsibilities · Production of quality reports, presentations, and documentation to illustrate portfolio progress, deliverables, risks, and demand mapping to enable decision-making at board levels · Management of portfolio documentation to retain delivery knowledge and lessons learnt required for running successful projects within the PMO · Lead on the development of frameworks, tools, and processes for portfolio & project management, drawing on the skills, experience, and expertise within the PMO · Support the PMO Lead and the project community in continuously improving the portfolio and project management process and documentation · Lead and administer the project department’s SharePoint and Teams site and act as the gatekeeper in maintaining a common filing architecture across the portfolio · Ensure that project plans and documentation are complete to the PMO standards and advise on appropriate action if needed. · Maintain and version control all PMO artefacts and processes. · Maintain an overall filing convention and ensure appropriate use within the PMO · Signpost project managers to the PMO procedures and templates · Maintain a PMO reporting calendar and support the timely preparation and distribution of reports · Undertake information gathering to support the programme reporting as directed by the PMO Lead · Responsible for the collation and maintenance of all programme and project data in the project file · Support the PMO in conducting programme health checks · Assist the PMO Lead in the preparation of presentations and associated documents · Provide ad hoc support to other members of the PMO · Facilitate internal and external programme communications and engagement with key stakeholders. Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust, and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London. The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use healthcare services. The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers. Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, Service Improvement and Business Development teams. We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated 5 minutes from Southwark station you will have easy access to the vibrant South Bank and local amenities Person specification Qualifications Essential criteria Degree level or equivalent relevant experience Desirable criteria Project Management Qualification E.g., Prince 2, PMP, APM Experience Essential criteria Proven experience working within a PMO programme-based role Familiar with the project or programme life cycle and typical problems associated with the implementation of complex transformation programmes Experience in using common project management artefacts (risk logs, benefits templates etc.) Experience in developing effective working relationships with a broad range of stakeholders to achieve goals Production of document packs for meetings such as project boards or workshops Maintenance of information in an Excel database Ability to apply a logical, solution based and analytical approach to work Desirable criteria Experience with transformation initiatives across organisational boundaries Experience working within the NHS Experience of involvement in change management or service redesign Skills & Knowledge Essential criteria Proven experience working within a PMO programme-based role Familiar with the project or programme life cycle and typical problems associated with the implementation of complex transformation programmes Experience in using common project management artefacts (risk logs, benefits templates etc.) Experience in developing effective working relationships with a broad range of stakeholders to achieve goals Production of document packs for meetings such as project boards or workshops Maintenance of information in an Excel database Ability to apply a logical, solution based and analytical approach to work Desirable criteria Working knowledge of MS Project would be beneficial Use of SharePoint / Teams to set up folder systems and control access Knowledge of quality assurance in a project environment Use of a Programme, Project Management tools (PPM) Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce w e offer a competitive benefits package. All employees are entitled to: Contributory pension scheme Generous annual leave entitlement Ground breaking development opportunities Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email [email protected] Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis. Further details / informal visits contact Name Chris Pyne Job title PMO Lead Email address [email protected] If you have problems applying, contact Address Synnovis Open Monday to Friday 9am to 5pm Telephone 01629 702340