The place to work in pathology We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology. Job overview Due to an increase in recruitment activity on our Staff Bank, we are looking to onboard a Senior Staff Bank Administrator, on a fixed term basis to be the main point of contact for our Staff Bank Administration team. This role is crucial in coordinating the work within the Staff Bank Administration team to ensure delivery timeframes. The post holder will be instrumental in working with the Staff Bank team to coordinate and implement the best approach to ensure effective delivery, whilst maintaining an awareness of improvement. Main duties of the job You will be responsible for the daily and weekly distribution and oversight of workload within the Staff Bank Recruitment Administration team. You will be first point of contact for all workload related queries within the team and ensure the team comply with the agreed SLA’s. Working closely with the Resourcing Advisor team, you will regularly communicate and update on the development and progress of individual candidate onboarding stages. The day to day duties will involve updating various databases and trackers, monitoring multiple inboxes and working predominantly off our Applicant Tracking System, Trac, which is used extensively across the healthcare sector. You’ll be drafting employment contracts and handling incoming queries, supported by a small and friendly team. While your role will remain hands on with administrative tasks, you will gain a proficiency in the recruitment administrative duties becoming the subject matter expert for the team. You will be encouraged to highlight areas of development and work with senior members of the team to implement plans of improvement. You will have gained experience working in Recruitment Administration, specifically within temporary recruitment or in house Staff Bank recruitment. You will demonstrate a solid understanding of the recruitment journey with expert knowledge and experience of the pre-employment check process. Working for our organisation Your development and learning You will have a suite of learning opportunities available through The Synnovis Way Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals. This is managed between you and your line manager in line with your own personal and professional development ambitions. You can apply for finance to drive innovation and service development for the benefit of patients through our Innovation Accelerator Fund. Detailed job description and main responsibilities Duties and Responsibilities Coordinating, distributing and delivering the end to end recruitment process including; posting job adverts, preparing offer letters and contracts, conducting pre-employment checks on all new employees which includes checking ID documents and requesting and following up references to make sure that the employee files are compliant First point of contact for all Staff Bank recruitment queries and any issues that arise Undertake recruitment administration as required using the electronic applicant tracking system, currently Trac Work with the wider HR teams (HR and Payroll) to ensure Bank new starters are set up in a timely manner Ensure all changes to terms and conditions are communicated to the Payroll and HR Ownership of departmental mailboxes ensuring emails are responded to in a timely manner and escalated where appropriate. Creating and filing accurate personnel records for Bank staff, ensuring the electronic file is kept up to date with all required documentation Ensure the Staff Bank recruitment database/ tracker is accurate and kept up to date Support the permanent recruitment admin team as required Work in conjunction with managers and HR to address any concerns Support the Staff Bank Resourcing team in the use of online platforms e.g. LinkedIn, Reed to search for prospective candidates and Screen CV’s and qualify applicants over the phone Effectively deploy bank workers to varying assignments using the Clarity technology to facilitate this process Maintain availability of Staff Bank pool of candidates, selecting appropriate candidates to fill requirements and assign on the Staff Bank system, currently Clarity Additional Duties Working as part of the wider HR team Contribute to the central HR team, its objectives and strategy Undertake any other duties or projects appropriate for the job, as required by the Recruitment & Staff Bank Manager At Synnovis, we are currently shaping the future of pathology services by creating a world-leading Hub and Spoke pathology network with our NHS partners. A large part of this modernisation will involve moving 70% of our services to a purpose built, state of the art Hub laboratory in the heart of London. For now, the job you are applying for will be based at one of our hospital sites however, from 1 April 2024 our people and services will start to move to our Hub laboratory in Blackfriars, Southwark, SE1, with some work remaining in refurbished essential services laboratories across our hospital network, focusing on the rapid turnover of urgent tests. Please do ask your recruiting manager if you wish to find out more. Currently our offices are based in Paris Garden, Blackfriars SE1, however at present this is a temporary locations. We expect to move to new offices in the Hub building located in Blackfriars in 2024. Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London. The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services. The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependant on your availability and location. For our Permanent workforce we offer a competitive benefits package. All employees are entitled to: Contributory pension scheme Generous annual leave entitlement Ground breaking personal development opportunities Person specification Education Essential criteria Educated to GCSE standard or equivalent Experience Essential criteria Extensive recruitment administration experience Previous experience of working with confidential, sensitive data Experience in coordinating and taking a lead within the team Desirable criteria Experience and understanding of the HR requirements of a healthcare/NHS organisation Skills Essential criteria Ability to delegate tasks to team members Excellent IT skills e.g. word processing, database management, Excel spreadsheets including v-look up’s and creating reports Ability to build and maintain relationships with internal and external customers and suppliers Knowledge of the relevant legislation Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce w e offer a competitive benefits package. All employees are entitled to: Contributory pension scheme Generous annual leave entitlement Ground breaking development opportunities Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email [email protected] Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis. Further details / informal visits contact Name Louise Littlewood Job title Resourcing Specialist Email address [email protected] If you have problems applying, contact Address Synnovis Open Monday to Friday 9am to 5pm Telephone 01629 702340