The place to work in pathology We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology. Job overview The fundamental thing about recruitment is that it’s all about communication. Getting the information you need and being able to pass along information in order to achieve an outcome. That’s a lot of information from candidates and hiring managers and needs a methodical, organised approach to maintain clear lines of communication. Supporting the Recruitment team, you will be focused on our Staff Bank administration, however from time to time you may be required to support the permanent desk. This is going to entail ensuring new applicants are taken through the registration process, including all pre-engagement checks, loading them up into the system, are booked correctly, they have their contracts and know where and when to turn up. It’s about handling queries, for this you’re going to need that enquiring mind to get the information you need in order to solve their problems or find them the right position. If you’re a good communicator, have a good eye for detail with some recruitment experience and can use basic software packages, please apply. Main duties of the job To deliver an efficient and accurate recruitment administration service for the Synnovis Staff Bank. Support for all activities associated with Staff Bank Administration and the elements of the employee lifecycle within agreed procedures, standards, timescales and performance levels and in compliance with all statutory requirements. Working for our organisation Synnovis – an NHS Partnership with SYNLAB, provides diagnostic pathology services to our NHS and private customers. Our operations teams at sites such as Guy’s and St Thomas’ Hospitals, King’s College Hospital and The Princess Royal University Hospital oversee the testing of pathology specimens. As the IBMS puts it “Biomedical Science staff… …provide the 'engine room' of modern medicine - 70% of diagnoses in the NHS are based on pathology results provided by laboratory services.” The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services. The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers. Detailed job description and main responsibilities Coordinating and supporting the end-to-end recruitment process including, posting job adverts, processing applicant paperwork, undertaking pre-employment checks to ‘NHS Employer’ standards Undertake recruitment administration as required using electronic applicant tracking system, currently Trac and housekeeping of the Staff Bank system, currently Clarity Ensure the recruitment database is accurate and kept up to date Creating and filing accurate personnel records for permanent and Bank staff, ensuring the electronic file is kept up to date with all required documentation Maintain availability of Staff Bank pool of candidates, selecting appropriate candidates to fill requirements and assign on the Staff Bank system, currently Clarity Effectively deploy bank workers to varying assignments using the Clarity technology to facilitate this process Support with booking of Locum staff from external suppliers where operationally required Investigate timesheet queries as requested Work with HR and Payroll to ensure new starters are set up in a timely manner Ensure all changes to terms and conditions are communicated to Payroll and HR Ownership of departmental mailboxes ensuring emails are responded to in a timely manner and escalated where appropriate Liaising with hiring managers to understand requirements and provide advice Where required, supporting Resourcing Advisors and Staff Bank Recruiter in the use online platforms e.g. LinkedIn, Reed to search for prospective candidates and Screen CV’s and qualify applicants over the phone Assisting with assessment centres for roles within the organisation Support the permanent recruitment team as required Additional Duties Working as part of the wider HR team Contribute to the central HR team, its objectives and strategy Undertake any other duties or projects appropriate for the job, as required by the Recruitment & Staff Bank Manager. No Agencies Please! Person specification Qualifications Essential criteria Educated to GCSE standard or equivalent Experience Essential criteria Prior experience of working in an office environment HR/Recruitment Administration experience Previous experience of working with confidential, sensitive data Desirable criteria Staff Bank or Agency recruitment background Skills Essential criteria Excellent IT skills e.g. Excel spreadsheets, databases and word processing Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce w e offer a competitive benefits package. All employees are entitled to: Contributory pension scheme Generous annual leave entitlement Ground breaking development opportunities Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email [email protected] Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis. Further details / informal visits contact Name Remy Brown Job title Recruitment Admin Team Leader Email address [email protected] If you have problems applying, contact Address Synnovis Open Monday to Friday 9am to 5pm Telephone 01629 702340