The place to work in pathology We are looking for top talent to join the UK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose. Working in partnership with our service partners, Guy’s and St. Thomas’ Hospitals, King’s College Hospital and Princess Royal University Hospital we aim to set the standard for the future of pathology. Job overview Are you interested in developing a career within a growing HR team? Do you have a passion for people and thrive on building great working relationships with your colleagues? Have you got previous experience working in an administrative role? If the answer is yes, then we would love to hear from you! In this role you will be working in the Talent team, supporting them with a number of activities associated with the talent development lifecycle. You will be responsible for delivering an efficient and accurate administration service, helping to ensure that our people are kept informed, motivated, and excited about our evolving business. We are going through an exciting period of transformation, which has resulted in this position now being full-time. So, if you are looking to further develop your skills and want to join a small, growing team who are passionate about healthcare science, this could be the role for you! Main duties of the job The Talent team forms part of the wider HR Department based at our Corporate Office, soon to be moving to our Hub in Friars Court, Blackfriars. You will be working alongside the Head of Talent, Scientific Training Officer, Scientific Training Coordinator, and Apprenticeship and Placement Coordinator. We are a small team, with people development at the heart of what we do. You can expect to be responsible for a wide variety of administrative activities from managing shared mailboxes, developing and improving processes, maintaining key documents (e.g. External Training calendar and Talent tracker) to organising events for our Talent programmes. Working for our organisation Your development and learning You will have a suite of learning opportunities available through The Synnovis Way Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals. This is managed between you and your line manager in line with your own personal and professional development ambitions. You can apply for finance to drive innovation and service development for the benefit of patients through our Innovation Accelerator Fund. Detailed job description and main responsibilities Duties and Responsibilities Providing admin support for the Apprenticeships and Scientific Development Team Act as first reference point of contact for all Scientific Development enquirers Ownership of departmental mailboxes ensuring emails are responded to in a timely manner and escalated where appropriate. Working independently on Microsoft Word, Excel, PowerPoint and digital platforms Ensure that effective team administrative processes are developed, improved, and maintained. Maintaining Talent Tracker with starters/ leavers/ movers and generating monthly and quarterly activity report Supporting Apprenticeship programme/T-Level administration - apprenticeship travel and accommodation bookings, adding new starters/ leavers to the Digital Account Service (DAS) in the absence of the Apprenticeship Coordinator. Maintaining Laboratory Accreditation Database Undertake the preparation and circulation of programme materials and collateral for related training purposes. Managing the administration for ‘Grow our Own’ Initiatives such as the Graduate Training Programme and the Quarterly Application process. Manage the Scientific Development, Apprenticeship and external training calendars. Manage the compliance and reporting requirements Organising Training Networking meetings Booking rooms, updating posters and comms for Roadshows, Career Clinics and other internal/ external events Update and maintain Scientific Development Synfo pages (intranet) Support Apprenticeships and Scientific Development communication channels Collate article and produce monthly newsletter (Canva) Organising by-monthly Training Lead Meetings including creating the agenda/ and taking minutes Regular attendance at daily/weekly update meetings. To ensure that all Apprenticeships and Scientific Development records are maintained. Liaising with Training Managers/ Coordinators across the SYNLAB UK & I group Getting involved with ad-hoc projects. Contribute to the central HR team, its objectives and strategy. Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS including sites, Guy’s & St Thomas’ NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London. The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services. The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers. Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, Service Improvement and Business Development teams. We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated 5 minutes from Southwark station you will have easy access to the vibrant South Bank and local amenities. Person specification Qualifications Essential criteria Educated to good GCSE level in English, Mathematics, and IT Experience Essential criteria Experience of co-ordinating different processes and managing priorities to meet tight deadlines Experience of working autonomously with minimal supervision in a fast-paced environment Must have strong demonstrable skills using Microsoft packages (specifically Word, Excel, and PowerPoint and digital platforms) Skills & Knowledge Essential criteria Excellent communication skills – written and verbal Excellent attention to detail - Accurate at all times Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy. Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location. For our Permanent workforce w e offer a competitive benefits package. All employees are entitled to: Contributory pension scheme Generous annual leave entitlement Ground breaking development opportunities Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Please apply for this post on-line. If you have problems with using the online process, or need any assistance, please email [email protected] Your e-mail address is important to us. We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. If you decide to apply for this post but do not hear back from us within three weeks of the closing date, please assume that you have not been short-listed on this occasion. Thank you for your interest in Synnovis. Further details / informal visits contact Name Michelle Plange Job title Head of Talent Email address [email protected] If you have problems applying, contact Address Synnovis Open Monday to Friday 9am to 5pm Telephone 01629 702338