Location
Roehampton

Hours
Full Time

Salary
£31,770 to £35,763 per annum inclusive of London Weighting Allowance

About the Role
The University of Roehampton is recruiting for the role of Event Coordinator to join our Conference and Events team. As we grow our business across two exceptional properties and support the University on its delivery and strategy for the next five years, we are seeking a candidate who excels in planning and delivering a variety of events, including weddings, private parties, and corporate functions. This role is ideal for someone with experience in coordination and delivery of weddings and events. The Event Coordinator will play a crucial role in supporting the promotion and sale of all event spaces across the University, ensuring each event is delivered seamlessly and meets the highest standards of customer satisfaction. This dynamic role requires excellent organisational skills, a proactive approach, and the flexibility to work evenings and weekends as required.

Key Responsibilities
• Work within a team responsible for the promotion and selling of all of the University’s event spaces.
• Ensure that events are properly costed, that invoices and other financial documents are prepared in a timely manner, and that the University financial procedures are followed.
• Provide administrative support, including the preparation of contracts and invoices for events and tracking of paperwork and deposits from time of booking to post event.
• Issue accurate and timely function sheets for all events and liaise with other University departments as necessary to ensure that adequate services such as cleaning, catering, caretakers, and security facilities are available for events.
• Aid in the overall marketing and promotion of University conferencing facilities.

Experience
• Experience in the events industry.
• Experience of working flexibly within a team and the ability to work independently and collaborate effectively with colleagues across the organisation.
• Ability to remain calm under pressure whilst delivering outstanding customer service to clients.
• Organisational ability to manage time effectively and meet deadlines.

About You
We are London’s Campus University, based on a beautiful 54-acre parkland campus. This short video will give you a taste of life at our wonderful campus and its excellent facilities. Professional Services staff up to Grade RU6 have access to the Local Government Pension Scheme. Our full range of benefits is available here.

Qualifications
No specific qualifications are mentioned, but relevant experience in event coordination is essential.