Location
G&T London

Hours
Full Time - Flexible working with hybrid options available

Salary
Negotiable

About the Role
We are seeking an experienced and highly organised Senior Bid Co-ordinator to join our central Marketing team. This role will lead the end-to-end management of some of our most important bids across both the public and private sectors, helping to secure new business opportunities aligned with our strategic priorities. You will coordinate high-value and complex public sector submissions, manage bid programmes, engage with key internal stakeholders, and ensure responses are compelling, compliant, and delivered on time. While focusing on public sector submissions, you will also support private sector bids, applying your organisation, rigour, and programme management skills to strengthen our approach across a wider range of opportunities.

Alongside bid delivery, you will support the ongoing development and maintenance of the central bid library, improving the quality, consistency, and efficiency of future submissions. This role suits an established Senior Bid Co-ordinator ready to work on strategically important bids or a capable Bid Co-ordinator looking to take the next step in their career.

Working closely with the Business Development Director and an experienced bid manager, you will receive hands-on support and gain exposure to high-profile bids and key partners. The role offers clear career progression opportunities supported by a structured development pathway. You will be encouraged to contribute ideas, challenge current ways of working, and play a meaningful role in improving the bid process.

This is an opportunity to make a genuine impact within a friendly, supportive environment where input is welcomed and valued. Our team values a healthy work-life balance; while some flexibility is occasionally required, overtime is the exception rather than the norm.

Key Responsibilities
- Manage the full bid lifecycle from initial opportunity review through to submission for strategically valuable bids across public and private sectors
- Review tender documents and client requirements to ensure compliance and alignment with evaluation criteria
- Develop bid plans using established tools, submission programmes, and responsibility matrices to meet deadlines
- Chair bid kick-off, review, and progress meetings with internal stakeholders
- Manage input from multiple contributors and ensure version control throughout the bid process
- Identify weaker bid responses and collaborate with the BD Director to improve them
- Assist in post-bid analysis and feedback
- Monitor and log frequently asked questions on common themes such as ESG and H&S
- Oversee final submission preparation including formatting, proofreading, and portal uploads
- Support bid-related reporting, lessons learned, and continuous improvement activities
- Maintain and update the central Bid Library, ensuring content is current, relevant, and accessible
- Identify content gaps and work with the content team to develop new materials
- Manage the firm’s profile on public sector portals, ensuring certificates and information are up to date (Find a Tender, Proactis, Delta, Sourcedogg etc)
- Promote best practice in bid management and contribute to improving bid processes, tools, and templates

About Us
Gardiner and Theobald LLP (G&T) is an independent construction and property consultancy working across all sectors of the built environment. We help clients build everything from offices to schools, airports to power stations. Our specialisms include Cost and Project Management services alongside a range of supplementary offerings. With over 1,500 people across offices in the UK, US, and Ireland, we have nearly 190 years of experience and pride ourselves on being an ethical firm. We support charities and good causes, take social impact seriously, and are committed to improving diversity and inclusion.

We are a people-focused business, emphasising recruiting and retaining top talent and supporting career growth through continuous learning and development. We also foster a sociable and sporty culture with various sports teams, socials, and activities to get involved with.

Experience
- Demonstrable experience in bid management, leading complex bids from inception to submission, ideally within professional services, consultancy, construction, or built environment sectors
- Proven track record managing complex public sector bids from start to finish
- Strong understanding of public sector procurement and tender processes; private sector bidding experience desirable
- Excellent project management and organisational skills with the ability to manage multiple deadlines and priorities
- Good working knowledge of procurement portals
- Experience working with senior stakeholders and coordinating contributions from diverse teams
- High attention to detail with a strong focus on quality and accuracy
- Ability to work calmly and effectively under pressure, especially during critical submission periods
- Good commercial awareness and understanding of what makes a winning bid
- Experience with InDesign is useful or willingness to develop skills in this area
- Proficient in Microsoft PowerPoint and other core digital tools relevant to bid production

About you
Organised, proactive, and collaborative with strong communication skills. You are motivated to contribute ideas and improve processes while maintaining a positive and professional approach. You thrive in a supportive team environment and are committed to delivering high-quality work consistently.

Qualifications
No specific qualifications are stated; however, relevant experience and skills in bid coordination and management are essential. A willingness to learn and develop new skills, such as InDesign, is encouraged.