Location
Chelsea & Westminster Hospital, Fulham Road, London

Hours
Full Time (hours not specified)

Salary
£34,186 per annum

About the Role
As an Estates & Facilities Administrator, you will provide essential administrative support to the Estates team. Your daily responsibilities will include using word processing packages and Microsoft Office to produce various documents, managing Outlook communications including sending and receiving emails, and booking meeting rooms and equipment. You will support project coordination and implementation by providing high-level administrative assistance. Routine clerical duties such as photocopying, formatting reports, and handling other documents using appropriate software and office equipment will be part of your role. You will also provide a telephone answering service for service users and professionals, ensuring messages are accurately logged. Additionally, you will upload Project and Programme management documents to platforms such as SharePoint, manage email accounts to ensure timely action and dissemination of emails, and assist with raising purchase orders as required. Handling incoming queries to shared mailboxes, validating project/programme details, updating and developing databases, and maintaining data collection systems for effective team use will also be key aspects of your role.

Experience
Experience in administrative roles with proficiency in Microsoft Office, including Outlook, Word, and SharePoint, is essential. Previous experience supporting project coordination and handling multiple communication channels is highly desirable.

About you
You are organized, detail-oriented, and able to manage competing priorities efficiently. You have excellent communication skills, both written and verbal, and are comfortable liaising with a variety of stakeholders. You work well independently and as part of a team, demonstrating a proactive approach to problem-solving and task management.

Qualifications
Relevant administrative or secretarial qualifications are advantageous but not essential. A good standard of education and strong IT skills are required to perform the duties effectively.