Location
Paddington, London - On-site position

Hours
Full Time

Salary
Negotiable

About the Role
We are seeking an experienced and proactive Executive Assistant to provide dedicated support to a member of our global leadership team based in Paddington. This pivotal role requires exceptional organisational skills, outstanding communication, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be highly professional, resourceful, and able to anticipate needs, exercise sound judgment, and deliver seamless support to senior stakeholders. You will act as a trusted partner, managing sensitive and confidential information with discretion while building effective relationships across the business. Collaboration with senior leaders and the wider global Executive Assistant community will be key to success in this role.

Key Responsibilities
Act as the primary contact for the VP, managing communications, meetings, and stakeholder requests. Provide proactive executive support including diary management, prioritisation, and issue resolution. Support various projects and agendas for associates within the Executive team. Coordinate travel within the UK and abroad, including visas, accommodation, and logistics. Process expenses and oversee purchase orders for the VP and select team members, ensuring timely supplier payments. Coordinate leadership events including venues, travel, catering, and event logistics. Collaborate with the EA Team to share and implement best practices to enhance support for the Global Leadership Team.

What You Can Expect from Mars
Work with diverse and talented Associates, all guided by the Five Principles. Join a purpose-driven company striving to build the world we want tomorrow, today. Access best-in-class learning and development support from day one, including Mars University. Receive an industry competitive salary and benefits package, including company bonus. Mars is committed to providing equal opportunity and reasonable adjustments for individuals with disabilities, long-term health conditions, or who are neurodiverse during the recruitment process.

Experience
Proven experience providing executive support to senior leaders in a fast-paced, complex environment. Experience using Ariba, Concur, and/or Mobilexpense is advantageous.

About You
Excellent written and verbal communication skills with the ability to build effective relationships at all levels. Exceptional organisational and prioritisation skills with a keen eye for detail. A proactive and solutions-focused approach, anticipating needs and resolving challenges before they arise. Sound judgement and confidence to make informed decisions and manage competing priorities. A collaborative mindset with the ability to work effectively across teams and with senior stakeholders. High levels of professionalism, discretion, and confidentiality when handling sensitive information.

Qualifications
No specific qualifications are stated; however, professionalism, discretion, and relevant experience are essential.