Location
North London NHS Foundation Trust Estates & Facilities, 2nd Floor, Centro 3, The Centro Buildings, 19 Mandela Street, London

Hours
Full Time (hours not specified)

Salary
£34,186 per annum

About the Role
As an Administrator, you will work closely with the Associate Director, providing reliable and responsive administrative support to assist with the effective management of day-to-day priorities. You will manage the Associate Director’s diary, arrange meetings and appointments, coordinate meeting requirements, and ensure relevant information and documentation are available when required. You will maintain SharePoint folders and electronic filing systems, ensuring documents are appropriately named, organised, version-controlled, and easily accessible to authorised team members. Additionally, you will maintain and update project trackers, programme information, action logs, databases, and other Estates records to ensure information remains accurate and current. Your role will also include preparing and formatting correspondence, reports, presentations, briefings, spreadsheets, and meeting papers to a professional standard. You will provide administrative support for meetings, including preparation and circulation of agendas and papers, taking accurate minutes, and maintaining records of decisions and agreed actions. Monitoring actions, deadlines, and outstanding information arising from meetings and project activities, and following up with relevant colleagues as required, will also be key responsibilities.

Experience
Proven experience in providing high-quality administrative support, preferably within a healthcare or large organisational setting. Experience managing diaries, coordinating meetings, and maintaining electronic filing systems is essential.

About you
You are organised, detail-oriented, and able to manage multiple priorities efficiently. You have excellent communication skills, both written and verbal, and can work collaboratively with colleagues at all levels. You are proactive in following up on outstanding actions and deadlines and have a strong commitment to maintaining confidentiality and professionalism.

Qualifications
Relevant administrative qualifications or equivalent experience are desirable. Proficiency in Microsoft Office applications and familiarity with SharePoint or similar electronic document management systems is required.