Location
North London Foundation Trust, St. Ann's Road, London.

Hours
Full Time (hours to be confirmed)

Salary
£33,262 per annum

About the Role
As a Safety Administrator, you will provide comprehensive administrative support to the Health & Safety, Fire Safety, and Security functions within the Trust. Your responsibilities will include coordinating departmental meetings and governance groups by scheduling, arranging venues or Microsoft Teams links, preparing agendas, and distributing papers. You will attend meetings, produce accurate minutes, and maintain action logs to ensure follow-up and monitoring of actions. Maintaining meeting schedules, forward plans, membership records, attendance registers, and terms of reference will be key to your role. You will support the preparation of reports, presentations, assurance papers, and briefing documents for governance groups and Trust committees. Additionally, you will maintain effective electronic and paper filing systems in line with Trust confidentiality, retention, and version control requirements. Your role will also involve maintaining records related to policies, procedures, risk assessments, fire risk assessments, audits, inspections, contractor information, and certificates, ensuring all departmental records are accurate, up to date, and readily available for audit and assurance purposes. You will format documents using Trust templates and coordinate document consultation, review, and approval processes, as well as monitor policy review dates and maintain associated records. This role is vital in supporting the Trust’s commitment to safety and governance.

Experience
Experience in administrative roles supporting health and safety, fire safety, or security functions is desirable. Proven ability to coordinate meetings, produce accurate minutes, and manage action logs is essential. Familiarity with electronic and paper filing systems and document control processes is advantageous.

About you
You are highly organized, detail-oriented, and able to manage multiple tasks efficiently. You have excellent communication skills, both written and verbal, and can work effectively within a team and independently. You demonstrate a proactive approach to problem-solving and are committed to maintaining confidentiality and accuracy in all aspects of your work.

Qualifications
There are no specific qualifications required; however, proficiency in Microsoft Office applications, particularly Word, Excel, and Teams, is expected. Experience with governance or compliance documentation is beneficial.