Location
London Borough of Southwark

Hours
Not specified

Salary
Not specified

About the Role
The Procurement Administrator(s) will provide effective procurement administrative support to all members of Shared Services for Housing (SSfH). This includes spend and data reviews, reporting, and managing procurement-related communications and processes. You will represent SSfH professionally at all times and support the team with administrative tasks such as letter drafting, document review, minute taking, spreadsheet compilation, and notice publications. You will also assist in delivering training and awareness to wider staff within SSfH members.

You will manage the Procurement inbox, ensuring prompt responses to enquiries and referring them to the appropriate team members. Responsibilities include managing internal approvals related to procurement activity, handling new supplier processes including verification checks, and conducting spend reviews to ensure all spend and contract details are accurately recorded in the Contract Register and contract management software. Where gaps are identified, you will engage with the relevant Budget or Contract Manager.

Additionally, you will contribute to the development and maintenance of guidance and template documentation under the direction of senior SSfH team members, input and maintain data on relevant systems, and adopt and embed best practices. Building strong relationships with key stakeholders across SSfH and its members is essential to this role.

Qualifications
GCSE Qualifications or Equivalent (including English and Maths)

Experience
- Experience working in administrative roles, including maintaining spreadsheets or databases and producing summary information
- Experience delivering excellent customer service
- Experience working in a deadline-driven environment
- Confident ICT user with significant experience using Microsoft Word, Excel, PowerPoint, and e-mail

About You
- Ability to manage queries and positively engage with a wide range of stakeholders
- Ability to deliver work of a high standard with strong attention to detail
- Effective management and prioritisation of multiple work demands and priorities
- Strong interpersonal skills and a professional business approach
- Flexibility in allocation of duties and areas of responsibility
- Ability to take full responsibility for assigned tasks
- Excellent customer service and presentation skills

Additional Information
SSfH is committed to being an inclusive employer welcoming applicants regardless of race, religion, gender, sexuality, ethnicity, or disability. Reasonable adjustments can be made during the hiring process to support candidates. Please note that sponsorship for Visas is not available; applicants must have the right to work in the United Kingdom.