Location
Central London, onsite at client’s corporate office

Hours
Full Time - 40 hours per week

Salary
Negotiable, dependent on experience

About the Role
If you have a strong background in fitness and a passion for wellbeing, join the UK’s largest Healthcare Charity. This unique role supports administration activities across multiple Wellness services within a client team based in a modern, dynamic Central London office. You will have the opportunity to work closely with colleagues and stakeholders to support vendor performance management, governance, data processing, query management, record keeping, and invoice processes. You will also manage employee and vendor queries, maintain website content, and present Wellness topics in various internal meetings. This role offers varied administration duties with opportunities to develop your knowledge in the Wellness field. The position requires a commitment to working onsite up to 5 days a week.

Main Duties and Key Responsibilities
- Coordinate Wellness budgets and invoice processes including expenditure tracking, invoice processing, record maintenance, and reconciliation support
- Develop, review and maintain Wellness standard operating procedures and policies ensuring accuracy and accessibility
- Create professional presentations and supporting materials for Wellness meetings, programme updates, educational sessions, and stakeholder communications
- Support management and maintenance of the Wellness Exchange (WEX) website including content updates and quality checks
- Manage and respond to employee queries, tracking cases through to resolution and escalating complex matters as needed
- Act as Wellness KY3P delegate for the EMEA Head of Wellness, supporting coordination, administration, documentation, and follow-up activities
- Support coordination and delivery of the EMEA First Aid strategy working with internal and external stakeholders
- Coordinate vendor management activities and contract renewals, maintaining trackers and supporting governance and performance discussions
- Assist the Wellness Project Manager with project coordination from planning through delivery, maintaining project plans, tracking actions, managing dependencies, and supporting timely completion
- Provide coordination and administrative support for Wellness programming including speaker and vendor liaison, logistics, communications, registration, and invoice processing

Benefits
At Nuffield Health, we want you to feel healthy, happy, and valued. Our benefits package includes a range of fitness, lifestyle, health and wellbeing rewards such as free gym membership, health assessments, retail discounts, and pension options. Join us and create the future you want, today.

Experience
- Strong background in fitness and wellbeing preferred
- Experience in systems management, process development, and project management advantageous but not essential
- Comfortable working in a busy, professional office environment within a team

About you
- Excellent collaboration and communication skills
- Self-motivated with a keen interest in developing skills and knowledge
- Strong attention to detail, analytical thinking, and administration skills
- Ability to manage multiple tasks and priorities effectively

Qualifications
- No specific qualifications required, but relevant experience or knowledge in Wellness products is beneficial