Location
London

Hours
Monday – Friday, 40 hours per week

Salary
Competitive

About the Role
The Facilities Coordinator provides essential administrative and operational coordination support to the facilities management team, ensuring the effective and efficient delivery of integrated facilities services across site operations. This role is key in supporting service delivery through coordinating maintenance activities, managing service requests, and maintaining compliance documentation. You will ensure operational processes are consistently delivered within a structured and fast-paced environment. Responsibilities include coordinating service requests, work orders, and maintenance activities with accurate logging and timely completion, supporting contractor scheduling and access arrangements, maintaining statutory compliance records, providing administrative support including report preparation, supporting financial processes such as purchase orders and invoice management, acting as a central coordination point between teams and contractors, supporting mobilisation and site setup activities, and monitoring service delivery to highlight issues or risks for timely resolution.

Experience
- Experience in administrative, coordination, or facilities support roles, ideally within facilities management or service delivery environments.
- Proven ability to coordinate contractors, suppliers, and service activities to support operational delivery.
- Experience working within fast-paced, service-led environments is desirable.

About you
- Strong organisational skills with the ability to manage multiple tasks, priorities, and service requests effectively.
- Good attention to detail with the ability to maintain accurate records and support compliance processes.
- Effective communication skills and ability to work collaboratively with operational teams and stakeholders.
- Ability to work within structured processes while remaining flexible to changing operational requirements.

Qualifications
- Strong IT skills, including proficiency in Microsoft Office and service management or CAFM systems.
- Experience supporting financial processes such as purchase orders, invoicing, and reporting is desirable.
- Strong organisational and time management capabilities.