1. Key Relationships The post holder will have regular contact with a wide range of clinical and managerial staff, administrative clerical support staff and external agencies at many levels and rarely with patients and relatives. As the NHS, we are reminded every day of how important life is. As a flexible Working friendly organization, we want to be sure that you can work in a way that is best for our patients, our staff and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether thats job share, part time or another flexible pattern. If it works for the service, well make it work for you. 2. Duties and Responsibilities Project and Programme Management Support the development of project plans and the delivery of agreed milestones and objectives. Support amalgamation into programme-level plans. Provide project support to the individuals in the project teams. Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up adjusting plans to accommodate complex and changing priorities. Maintain the overall programme-level strategic risk register; ensure that project-level risk and issues logs are set up. Working closely with project leads to monitor and address risks and assure resolution to ensure projects deliver to time, quality and cost. Support workshops with admin, management and clinical teams. Produce presentation material and follow up information to support successful delivery of projects. Communicate information on the delivery progress of the project(s) to key stakeholders as required. Highlight variances from plan and/or previous reports Co-ordinate minutes, agendas and papers for distribution in preparation for meetings, ensuring this is done in a timely manner. Support evaluation and audit of projects across sites and organisations. Provide 2nd line assurance that projects are complying with Trust processes and procedures. Ensure that project records are maintained and catalogued for easy access Financial management Manage a delegated budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports. Actively monitor expenditure against budget and address problems at an early stage. Support the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the programme. Staff and stakeholder management Support engagement plans for the programme to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project. Support strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians. Support delivery plans and ensure these are regularly updated for all projects. Support specific project management training and model practices to both internal staff members and external stakeholders and partners. Support commissioning and operational work-up of projects. Line manage staff (currently one Band 4 staff member but this could increase in the future) Information management Maintain project and programme information management systems, produce reports and maintain project plans. Maintain data collection systems that will provide accurate and timely data, including quantitative and qualitative data. Maintain databases required by the programme. Interpret policies and procedures to support the project that are consistent with Trust standards Strategy, change and service improvement Support the development of a project strategy including research and development to identify, develop and promote best practice. Support test and review of new concepts, models, methods, practices, products and equipment. Support innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management. Regular horizon scanning of best practice and ways of working within the sector and within programme management offices. Personal Development Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme. Undertake training to develop PMO-related skills, such as risk management, reporting and assurance methods. Research and Development Undertake primary and secondary research, audits and evaluations as required. General Autonomy for specific areas of directorate, to assess the impact of change and make decisions, balancing risks and priorities Provide advice to the General Managers/Directorate Management Team Proactive in identifying and addressing issues which are significant within and across directorates.