Location
ICT - Old Oak Common - London (Please ensure you are able to travel to this site before applying)

Hours
Full Time (hours not specified)

Salary
c£27,622 to £32,497.30 per annum (inclusive of a 15% Flex fund which is fully pensionable) depending on skills and experience, plus a range of competitive benefits.

About the Role
As a Team Administrator at HS2, you will provide comprehensive administrative support to senior management and their teams, both internal and external. Your responsibilities will include shared diary management, managing and booking visits and travel within policy and budget, coordinating team meetings, and managing small projects to a high standard within budget and timescales. You will act as the first point of contact for internal and external stakeholders visiting the Old Oak Common work site, ensuring all administrative tasks are completed efficiently and to a high standard.

You will coordinate and manage visits and meetings, including collating agendas, taking minutes and notes, and managing required actions. Preparing and formatting briefing packs, meeting papers, presentations, and other documentation for senior management and departmental teams will be a key part of your role. You will update and maintain team, departmental, and directorate records, databases, and systems to ensure effective functioning.

Additional duties include gathering information, compiling reports, filing documentation effectively, tracking correspondence, drafting responses, managing travel requirements, providing ad hoc administrative support, and identifying opportunities to improve team and directorate functioning. You will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support organisational initiatives, policies, and procedures on EDI.

This is a permanent role. Please note HS2 Ltd does not hold a sponsorship license and cannot provide sponsorship. Applicants must have the Right to Work in the UK at the time of application.

Experience
- Providing administrative support within a business environment
- Liaising with multiple internal and external stakeholders to coordinate outcomes successfully
- Using Microsoft Office products such as Word, PowerPoint, and Excel

About You
- Ability to complete various administrative tasks including visit management, travel booking, meetings, and team support
- Ability to prioritise workload and manage competing priorities effectively
- Ability to multi-task and manage multiple requests simultaneously
- Strong communication skills to engage with a range of stakeholders including senior leaders, managers, and staff
- IT proficient with Microsoft Office suite

Qualifications
No specific qualifications are stated; however, experience and skills relevant to administrative support and stakeholder management are essential.

Additional Information
The post-holder is expected to behave consistently with HS2 values of Safety, Leadership, Integrity, and Respect. You will be required to actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work.

Applicants must have the Right to Work in the UK at the time of application. Offers are subject to satisfactory pre-employment checks including Nationality & Immigration Status, employment references, DBS, financial and education checks.

HS2 operates a CV anonymisation process during the first stage of application review to remove bias. Applications received after the closing date will not be considered. The recruitment process may close early if a high number of suitable applications are received.