Support the Engineering Estates Manager, Building Manager, and other colleagues in managing and forecasting work activities (both Planned Preventative Maintenance and on demand work) to ensure that the requirements of SLAs are able to be achieved. To undertake day to day operational management of the CAFM system to allow planned preventative maintenance activities to be timed to take into account accessibility constraints, labour availability as well as required completion dates with due consideration to SLA, statutory requirements and impact on long term plan. To provide a long term look forward at expected activity and provide forward planning summaries to operational managers. This includes 5 yearly, annual, next quarter, monthly and weekly plans. To provide critical and key service users with forward maintenance plans of activity and access requirements for their respective areas on an annual, quarterly, monthly and weekly basis. Responsible for the training of admin, management and operation staff in respect of the specialist Computer Aided Facilities Management system (CAFM) Development of a comprehensive auditing system To support the transference of good practice (at all levels) between the various sites ensuring that the Essentia engineering service can demonstrate a path of continuing improvement and the maintenance and improvement in quality. Financial accountability The post holder will be responsible for authorisation up to 5k. To act as the initial conduit for information exchanging between the operational and financial management teams. Duties and Responsibilities The post holder will be responsible for the day to day administration of the CAFM system within the operational engineering hub. This will include but is not limited to the following: - Supporting the Engineering Estates Manager, Building Manager, and other colleagues in managing and forecasting work activities (both Planned and on demand) to ensure that the requirements of SLAs are able to be achieved To undertake day to day operational management of the CAFM system to allow planned preventative maintenance activities to be timed to take into account accessibility constraints, labour availability as well as required completion dates with due consideration to SLA, statutory requirements and impact on long term plan. To provide a long term look forward at expected activity and provide forward planning summaries to operational mangers. This includes 5 yearly, annual, next quarter, monthly and weekly plans. To provide critical and key service users with forward maintenance plans of activity and access requirements for their respective areas on an annual, quarterly, monthly and weekly basis. To ensure that materials required for planned maintenance activities are ordered collated and available for collection by the in-house maintenance team at the time the works are planned to take place. To ensure that the CAFM system remains able to provide evidence to the various assurance and governance arrangements within Essentia and the Trust relating to on demand or planned preventative maintenance activities undertaken by the in-house team, contractors or other service provider. Assist in developing a centre of excellence approach to services to ensure a sound platform on which Essentia can offer these services to a growing NHS client base Ensure that communication is a two-way process, which should encourage feedback and generation of good ideas, better involvement and help to create a strong sense of common purpose within the CAFM team. Ensure regular open meetings and a consistent method of communication with senior management, across all disciplines and professional boundaries. Present information on multi-faceted projects to Trust and other staff at Board and senior management level. Be able to present financial, contractual, technical and other information with respect to operational, maintenance and engineering projects. Provide advice on Estates matters and the condition of the Estate, as required. To ensure an audit process exists and is operated for monitoring legislative site processes. To provide information and data to the Performance, Planning and Quality Manager with accurate and timely information appertaining to engineering systems and infrastructure as well as team activities and progress and delivery data to enable routine reporting to be undertaken. Carry out all relevant feasibility studies. Analyse complex data and prepare the information for presentation to a technical and non-technical audience Any other duties as required commensurate with the grade of this post