Location
City of Westminster

Hours
Full Time

Salary
£38,800 per annum

About the Role
The Executive Assistant provides vital administrative and logistical support to Senior Management within the OCC and MC divisions at UK Export Finance. This role includes acting as the Travel Co-ordinator for these divisions and coordinating travel arrangements across other divisions where joint visits occur. The position involves significant interaction with staff at all levels within UKEF and with external stakeholders, ensuring effective support of business outcomes.

The role requires a high degree of autonomy and excellent prioritisation skills to manage diary and inbox pressures, organise meetings, appointments, and events. The Executive Assistant must exercise sound judgement when delegating work in the manager’s absence, organising complex travel arrangements, and managing invoices submitted by Procurement and Finance divisions. Responsibilities also include preparing first drafts of correspondence and interpreting requests from customers.

Key responsibilities include managing communication by screening emails and calls, diary and travel management, event and meeting preparation, financial and budget support, office management, stakeholder engagement, and supporting departmental policy activities. The role demands flexibility to undertake additional duties as required by business needs.

Experience
Experience of administrative or personal assistant work is essential. Proficiency in Microsoft Word, Excel, and internal intranet channels is required.

About you
You will have excellent oral and written communication skills, the ability to manage information and financial data accurately, and work effectively under pressure to tight deadlines. You should be able to research, analyse, and present material clearly and accurately, and work independently using your own initiative.

Qualifications
3 A-levels or relevant work experience.