Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview The Central Portfolio Office (CPO) sits at the heart of GSTT’s strategic transformation agenda, shaping and managing the portfolio of change projects and programmes to deliver the Trust’s strategy – ‘Better, faster, fairer healthcare for all ’. The Trust has an ambitious capital programme with significant investments in digital technology, medical equipment and estates; as well as a wider transformation agenda to transform public healthcare in the UK. As an active member of the dynamic CPO team, you will work with project delivery teams across the Trust providing essential project management support and driving improvement initiatives. Our team is responsible for managing the prioritization and portfolio management process, maintaining the Trust’s five-year capital plan, and supporting the delivery of major strategic programmes within our clinical groups. Your role will al so be responsible for delivering the governance function within the Central Portfolio Office (CPO) – leading on capital governance and providing the secretarial support for the GSTT capital programme. To be effective in the role, you will already have experience both of providing governance and secretariat functions for executive level boards, as well as working on complex change programmes. If you are passionate about innovation and transformation in public healthcare, and possess strong organizational and communication skills, we invite you to apply. Main duties of the job Main duties of the job Maintain the Trust capital portfolio governance and approvals process, including providing secretariat support for a number of high-profile executive led Boards. Lead on continuous improvement of the capital governance process, enabling the Trust to make better decisions with its large and complex capital portfolio. Attend senior executive level meetings and be responsible for accurately capturing key decisions, actions and outcomes; and then documenting these in high quality well written minutes. Work collaboratively with Reporting and Analysis Manager to ensure the effective flow of key information through the Trust Governance and Decision Making process. Jointly responsible for the effective flow of information. Manage a Governance Manager. Lead and deliver special projects as required by the Deputy CEO. Headlines from Person Specification Evidence of managing the secretariat function for Executive level Board meetings, including the production of high quality minutes and actions. Formal qualification in Project or Programme management (PRINCE 2 or MSP) or equivalent. Programme or project management experience in large complex organisations, or e xperience working in a PMO. Work flexibly, prioritise workloads and resource them in response to changing demands and requirements. Working for our organisation Please note: Interviews are due to take place on 10th February 2025, however alternative dates may be considered if shortlisted candidates are unable to attend on this date. Guy’s and St Thomas’ NHS Foundation Trust values We are… Caring – we put patients first Ambitious – we innovate and strive for excellence Inclusive – we respect each other and work collaboratively Detailed job description and main responsibilities Governance and secretarial support for the GSTT capital programme Lead on Capital portfolio governance within the Trust. Work collaboratively with Reporting and Analysis Manager to ensure the effective flow of key information through the Trust Governance and Decision Making process. Jointly responsible for effective flow of information. Maintain the Trust capital portfolio governance and approvals process. Ensure the effective operational management of the Trust portfolio governance boards (including CPDB, DGB, TAAG, and IPB), following best practice in governance arrangements. Own the Terms of Reference (TORs) for all the Trust portfolio governance boards, updating when required. Provide secretariat support and facilitation for all Trust portfolio governance boards, ensuring they are properly constituted in line with terms of reference. Ensure high-quality minutes are produced in line with the Trust style. Responsible for the planning of the annual schedule of the Trust portfolio governance boards, ensuring venues are booked with appropriate meeting facilities. Management of multiple interrelated Trust portfolio governance board agendas linked to long term planning. Ensure that agenda items are agreed and coordinate submission schedules and timetables across multiple directorates and clinical groups. Adjust plans as required to ensure that risks and issues are mitigated. Review, quality check and edit all materials prepared for the Board and the Executive to ensure appropriate levels of high standard. Where required, ensure meeting materials are circulated, uploaded to Board IT software platforms and published to the Trust website in accordance with agreed timescales and deadlines. Facilitate the effective conduct of Trust portfolio governance boards by providing high level pre-meeting support to Chairs and preparing meeting briefings and agendas. Work autonomously with senior stakeholders and build relationships quickly. Balance conflicting demands, prioritise workloads, with the ability to achieve results through a combination of effective planning, firm direction, delegation and influence. Maintain comprehensive document management systems and ensure standards are complied with and maintained. Work in a matrix management style and foster close working relations with other stakeholders across the organi s ation. Work with CPO Delivery Lead s to shape the agendas and papers for key governance meetings, providing chair ’ s briefs to delivery function leadership team as required, sensitively landing challenging messages. Receive and provide complex, highly sensitive or contentious information in a strictly confidential and professional manner, monitoring progress of follow up action to deliver satisfactory outcomes. Responsible for gathering information for and producing appropriate responses to Freedom of Information and Data Protection Acts requests. Interpret and manage highly complex, sensitive, confidential and contentious information. Process and c ontinuous i mprovement Support the continuous improvement of the Trust portfolio governance process. Support the project continuous improvement process, ensuring that lessons identified during the capital governance process are captured, and appropriate solutions are developed. Responsible for ensuring the Central Portfolio Office is compliant with information governance policies and procedures of the Trust in handling all confidential material. Support the ongoing development of the Trust 'Project Playbook', a repository of Trust Policy documentation that sets out how change is delivered in GSTT. Ensuring Executives associated with the Trust portfolio governance are guided by the Nolan Principles of good governance. Project assurance Conduct governance assurance on all business cases prior to being presented to portfolio governance boards for approval. Ensure recommendations of sub-boards are actioned before being presented to the next stage in the governance process. Contribute to project assurance of capital projects as required, including business case reviews, gateway assurance and health checks. Financial M anagement Manage the approvals and decisions register for all projects with a capital expenditure of more than £250k, ensuring the register is kept up to date and that all approvals have an adequate audit trail. Support the development of the Trust’s five - year m edium - t erm Capital Plan (MTCP), by collating papers, and producing minutes and actions. Support the budget management for a Capital Portfolio of over £ 100m, highlighting budget and allocation issues and ensuring they are mitigated appropriately. Person specification Qualifications/ Education Essential criteria Relevant Masters, equivalent professional qualification or equivalent experience. Formal qualification in Project or Programme management (PRINCE 2 or MSP) or equivalent Evidence of recent Continuing Professional Development Desirable criteria Training or qualifications in Portfolio Management Relevant qualification or equivalent experience in digital / construction programme management and delivery Previous experience Essential criteria Evidence of managing the secretariat function for Executive level Board meetings, including the production of high quality minutes and actions Programme management experience in large complex organisations, including design, development, implementation and management of change in a multiple stakeholder environment. Experience working at senior level in a PMO (programme or business) Experience of senior staff performance management, including motivating, developing and coaching Experience facilitating group discussions to design, plan and progress programmes and projects Knowledge and understanding of risk management and issue resolution gained through experience Experience developing, monitoring and managing budgets / delivering substantial benefits associated with programmes Experience of continuously improving delivery processes in a complex project environment. Desirable criteria Developed knowledge and understanding of the changing NHS environment, strategy, and policy agendas Experience of Enterprise wide portfolio management function Experience of setting up or leading PMO or portfolio management functions Skills / Knowledge / Ability Essential criteria Knowledge of operations and / or programme management methodologies and techniques Understanding and track record of successful change and programme management A leader by example with a strong sense of quality and equality and highly effective people and project management skills Use advanced analytical and judgement skills including understanding and application of complex statistical and numerical data Ability to use and develop digital PPM tools to support information management Work flexibly, prioritise workloads and resource them in response to changing demands and requirements Developed interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills, including where performance is a cause for concern or delivery objectives are at risk Able to effectively manage difference, bringing senior and specialist professional audiences as well as service users along with arguments and recommendations Able to maintain high levels of professionalism and leadership in the face of resistance, objection and conflict Is politically aware and sensitive to the politics of change and transformation A track record in consistently delivering performance targets and writing complex business cases, policies and change Developed management skills including motivating, developing and coaching staff Developed organisational skills and the ability to prioritise, meet deadlines and delegate effectively Confidence, resilience, energy and proactivity to maintain the pace of change required to achieve the desired outcomes over the next 2-3 years, in particular, holding others to account for delivery (both internally and externally) Is self-aware, demonstrating an adaptive leadership capability; self-motivated and pro-active Able to work with flexibility and adaptability, often within situations of ambiguity or emergent certainty Is a team player, but able to work on own IT literate, including competency in MS Office programmes and in particular in Excel and MS Project Desirable criteria Ability to use and develop digital PPM tools to support information management Knowledge of contract management Additional information Essential criteria A commitment to partnership working, inclusion of a diverse workforce and service integration. Ability to carry out the physical requirements of the post, with any reasonable adjustment being made under the Equalities Act 2010 Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Applicant requirements You must have appropriate UK professional registration. The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Further details / informal visits contact Name Rik Karadia-Hudson Job title Deputy Head of Central Portfolio Office Email address [email protected] Telephone number 07927131457 Additional information Contact : Mandy Cooper-Walters ([email protected]) on 07927 131 457 to make an appointment to speak with Rik Karadia-Hudson.