Location
GB London Office - Great West Road

Hours
Full Time (hours not specified)

Salary
Negotiable

About the Role
The Purchasing & Data Coordinator is an entry-level role within the Logistics and Purchasing team. You will assist with the day-to-day coordination of purchase orders and basic stock administration while ensuring purchasing data is accurate in systems such as SAP, Sage, and Excel. Supporting the Purchasing Manager and Purchasing Coordinator, you will help with simple analysis and reports that enable the business to control costs and ensure materials are available when needed.

Key Responsibilities
1. Purchasing Administration
Raise and receipt purchase orders for stock and non-stock items following agreed processes and guidance. Check quantities, prices, and coding on purchase orders and update when necessary. Track order status, including back-orders and delivery dates, and follow up with suppliers or colleagues on late or unclear items. Support Capex project purchasing by creating POs from approved requests and ensuring documentation is complete and correctly filed.

2. Systems & Data Maintenance (ERP / SAP / Sage)
Enter and update purchasing and stock information in ERP systems under team guidance. Help create and update product/material codes, descriptions, and supplier records. Maintain basic data such as prices, lead times, and stock locations to ensure report reliability. Identify and raise system issues or data errors and assist in resolving them.

3. Basic Data Analysis & Reporting
Extract data from ERP systems and Excel to support simple reports on spend, stock, and supplier performance. Maintain and update regular reports like open PO lists, back-order reports, and stock usage summaries using provided templates. Use Excel to clean and organise data (sorting, filters, pivot tables, lookups with training) and highlight obvious issues or trends. Support Purchasing and Finance with data for budgeting, forecasting, and month-end tasks.

4. Process & General Support
Follow company purchasing and approval procedures, keeping records tidy and well organised. Support audits and internal checks by providing requested documents and system information. Suggest improvements to spreadsheets, reports, or workflows. Help maintain step-by-step guides and basic instructions for purchasing and system tasks.

5. Communication & Teamwork
Work closely with the Purchasing Manager, Purchasing Coordinator, Logistics, and Finance teams. Communicate clearly with colleagues and suppliers about order details, delivery dates, and simple queries. Ask questions when unsure and be open to learning. Support a “One Team” culture by helping others and sharing information openly.

Experience
Some experience (including placements or similar) in an office, administration, finance, purchasing, or logistics environment is helpful but not essential. Familiarity with Excel and basic data handling is desirable; training will be provided. Exposure to ERP systems (e.g. SAP, Sage) is an advantage but not required.

About you
Comfortable working with numbers and basic data. Good Excel skills or willingness to learn, including filters, sorting, basic formulas, and interest in pivot tables and lookups. Basic understanding or interest in ERP systems and their use in purchasing and stock control. High attention to detail with a careful, accurate approach to data entry and documentation. Organised and able to manage several simple tasks simultaneously while meeting deadlines. Clear communicator with a helpful and professional manner. Positive attitude, willing to learn, follow processes, and take feedback on board.

Qualifications
Further education qualification in business, supply chain, finance, data/analytics, or a related subject is desirable but not essential. A genuine interest in purchasing, data, and learning how ERP systems support the business is important.