Location
GB London Office - Great West Road

Hours
Full Time (hours not specified)

Salary
Negotiable

About the Role
The Purchasing & Data Coordinator is an entry-level role within the Logistics and Purchasing team. You will assist with the day-to-day coordination of purchase orders and basic stock administration, ensuring purchasing data is accurate in systems such as SAP, Sage, and Excel. Supporting the Purchasing Manager and Purchasing Coordinator, you will help with simple analysis and reports that enable the business to control costs and ensure materials are available when needed.

Key Responsibilities
1. Purchasing Administration: Raise and receipt purchase orders for stock and non-stock items following agreed processes. Check quantities, prices, and coding on purchase orders and update as needed. Track order status, including back-orders and delivery dates, and follow up with suppliers or colleagues on delays or unclear items. Support Capex project purchasing by creating POs from approved requests and ensuring documentation is complete and correctly filed.
2. Systems & Data Maintenance (ERP / SAP / Sage): Enter and update purchasing and stock information in ERP systems under team guidance. Help create and update product/material codes, descriptions, and supplier records. Maintain basic data such as prices, lead times, and stock locations to ensure report reliability. Identify and help resolve system issues or data errors with support from experienced colleagues.
3. Basic Data Analysis & Reporting: Extract data from ERP systems and Excel to support reports on spend, stock, and supplier performance. Maintain and update regular reports using provided templates. Use Excel to clean and organise data (sorting, filters, pivot tables, lookups with training) and highlight issues or trends to the team. Support Purchasing and Finance with data for budgeting, forecasting, and month-end tasks.
4. Process & General Support: Follow company purchasing and approval procedures, keeping records tidy and organised. Support audits and internal checks by providing requested documents and system information. Suggest improvements to spreadsheets, reports, or workflows. Help maintain step-by-step guides and instructions for purchasing and system tasks.
5. Communication & Teamwork: Work closely with Purchasing Manager, Purchasing Coordinator, Logistics, and Finance teams. Communicate clearly with colleagues and suppliers about order details, delivery dates, and queries. Ask questions when unsure and be open to learning. Support a “One Team” culture by helping others and sharing information openly.

Experience
Some experience (including placements or similar) in office, administration, finance, purchasing, or logistics environments is helpful but not essential. Familiarity with Excel and basic data handling is desirable; training will be provided. Exposure to ERP systems (e.g. SAP, Sage) is an advantage but not required as full training will be given.

About you
Comfortable working with numbers and basic data. Good Excel skills or willingness to learn, including filters, sorting, basic formulas, and an interest in pivot tables and lookups. Basic understanding or interest in ERP systems and their use in purchasing and stock control. High attention to detail with a careful, accurate approach to data entry and documentation. Organised and able to manage several simple tasks simultaneously while meeting deadlines. Clear communicator, both written and verbal, with a helpful and professional manner. Positive attitude, willing to learn, follow processes, and take feedback on board.

Qualifications
Further education qualifications in business, supply chain, finance, data/analytics, or related subjects are desirable but not essential. A genuine interest in purchasing, data, and learning how ERP systems support the business is important.