Location
London - Shell Centre

Hours
Regular, full-time position

Salary
Negotiable

About the Role
The Senior Company Secretariat Assistant will support the delivery of a high-quality company secretarial and corporate governance service within Shell. This role covers listed company governance and compliance processes, board and shareholder activities, corporate reporting support, maintenance of key governance records and systems, and entity management as needed. Key responsibilities include assisting with the drafting of the Governance section of the Annual Report, supporting the delivery of the Shell Annual General Meeting including documentation drafting, preparing regulatory announcements for UK, Amsterdam and US markets, maintaining corporate and board registers, and ensuring the GEMS database is up to date for Shell plc. The role also involves liaising with Non-executive Directors, supporting KYC and due diligence requests, drafting and distributing Board and Committee papers, drafting Powers of Attorney, supporting the buyback process, and delivering a high-quality service to shareholders through day-to-day liaison with the company’s registrar and responding to shareholder queries. Additional duties include supporting insider management system tasks, keeping up to date with statutory and regulatory requirements, supporting ad hoc governance projects, website governance updates, drafting and maintaining process notes and internal guidance, supporting audit requests, UK entity management, and managing shared mailboxes and queries. This role requires working from the office three days a week and collaborating with diverse, cross-functional, and virtual teams.

Experience
Qualified or part-qualified with the UK Chartered Governance Institute. Experience or developing experience in company secretarial, governance, or a similar environment. Knowledge of statutory compliance requirements and Companies House processes. Proficient IT skills, including experience with entity management portals, board paper portals, and in-depth knowledge of Microsoft Office applications.

About you
Conceptual thinker with strong problem-solving and analytical capabilities. Excellent organisational skills with the ability to manage competing priorities, work under pressure, and deliver accurately to deadlines. High levels of accuracy and excellent attention to detail. Strong written and verbal communication skills with confidence to liaise with senior stakeholders and external advisers. Collaborative mindset and ability to work effectively with diverse, cross-functional, and virtual teams. Ability to work from the office three days a week.

Qualifications
Qualified or part-qualified with the UK Chartered Governance Institute.