Location
London - Hybrid role with 3 days per week based in the Moorgate head office.

Hours
Full Time - Minimum 3-month fixed-term contract

Salary
Negotiable

About the Role
At Mace, our purpose is to redefine the boundaries of ambition by creating responsible places that bring transformative impact to people, communities, and societies across the UK. Within our construct business, we combine leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

We are seeking an experienced and detail-oriented Accounts Payable Administrator to join our supportive and energetic team on a minimum 3-month fixed-term contract. This hybrid role requires presence in the Moorgate office three days per week.

This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and can manage high-volume workloads with accuracy and efficiency.

Key Responsibilities:
- Manage a high-volume Accounts Payable email inbox, ensuring queries and invoices are accurately distributed to the appropriate team members
- Process supplier and subcontractor invoices and credit notes using Basware, including PO, non-PO, and COMM4 invoices
- Perform supplier statement reconciliations to ensure account accuracy
- Support the preparation and upload of payment runs, including MCSS payments
- Ensure People Group invoices are processed, uploaded to Basware, and completed by end of day Tuesday to meet weekly payment deadlines
- Respond to supplier and internal queries via telephone, email, and face-to-face communication
- Escalate supplier account issues to the Accounts Payable Manager where necessary
- Conduct historical invoice searches using Outlook Online where required
- Carry out CIS checks for subcontractors and assist with CIS returns for MCSS in line with regulatory requirements
- Open, sort, and distribute incoming finance post
- Provide ad hoc support across the Accounts Payable team as required

Our values shape the way we consult and define the people we want to join us on our journey:
- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - For our people to excel

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you do not fulfil all criteria, please apply as you may still be the best candidate for this or other roles within our organisation.

Experience
Minimum of 2 years' experience within an Accounts Payable function.
Proven ability to work independently and effectively prioritise workload in a high-volume environment.
Strong Excel skills with experience in undertaking and resolving complex supplier reconciliations.
Experience with invoice processing systems such as Basware is desirable.

About you
Detail-oriented with high levels of accuracy.
Excellent numerical and analytical skills.
Strong communication skills with a collaborative, team-oriented mindset.
Proactive and able to thrive in a fast-paced environment.

Qualifications
No specific qualifications are required; however, relevant experience and skills as outlined above are essential.