Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview The post holder will be required to ensure that the CAFM system is able to support and forecast work activities ensuring (with other senior managers) that resources match predicted work requirements at all times allowing activity to be undertaken in line with the requirements of SLA’s, SFG20, statutory, operational and organisational constraints. To act as the “in house” expert on the CAFM system, supporting departmental leaders and managers in ensuring that the system remains “fit for purpose”. To support operational managers in understanding and managing current and future demands in work activities. Main duties of the job All duties and responsibilities are listed in detail within the job description and person specification. Please refer to this section for full details. Working for our organisation Essentia is part of Guy’s and St Thomas’ NHS Foundation Trust and is the in-house team responsible for non-clinical healthcare services. Essentia designs, builds and maintains healthcare infrastructure vital to the smooth running of healthcare services. This encompasses everything from construction projects and healthcare planning to waste management, housekeeping, transport and security. Essentia employs around 1,700 people, who provide essential facilities management support to clinical teams. It combines exceptionally high standards and public sector values with commercial focus, innovative thinking and modern technology to create the best possible patient experience. Essentia strives to be a great place to work, grow and build a career. The Essentia Way is: Working together Doing it well Looking after each other We have a great NHS pension scheme, access to our own training academy, interest free season ticket loans and much more. If you fit the criteria, apply and you could be part of our Community Family. Detailed job description and main responsibilities · Support the Engineering Estates Manager, Building Manager, and other colleagues in managing and forecasting work activities (both Planned Preventative Maintenance and on demand work) to ensure that the requirements of SLA’s are able to be achieved. · To undertake day to day “operational” management of the CAFM system to allow planned preventative maintenance activities to be timed to take into account accessibility constraints, labour availability as well as required completion dates with due consideration to SLA, statutory requirements and impact on long term plan. · To provide a long term look forward at expected activity and provide forward planning summaries to operational managers. This includes 5 yearly, annual, next quarter, monthly and weekly plans. · To provide critical and key service users with forward maintenance plans of activity and access requirements for their respective areas on an annual, quarterly, monthly and weekly basis. · Responsible for the training of admin, management and operation staff in respect of the specialist Computer Aided Facilities Management system (CAFM) · Development of a comprehensive auditing system To support the transference of good practice (at all levels) between the various sites ensuring that the Essentia engineering service can demonstrate a path of continuing improvement and the maintenance and improvement in quality. Financial accountability · The post holder will be responsible for authorisation up to 5k. · To act as the initial conduit for information exchanging between the operational and financial management teams. Duties and Responsibilities The post holder will be responsible for the day to day administration of the CAFM system within the operational engineering hub. This will include but is not limited to the following: - · Supporting the Engineering Estates Manager, Building Manager, and other colleagues in managing and forecasting work activities (both Planned and on demand) to ensure that the requirements of SLA’s are able to be achieved · To undertake day to day “operational” management of the CAFM system to allow planned preventative maintenance activities to be timed to take into account accessibility constraints, labour availability as well as required completion dates with due consideration to SLA, statutory requirements and impact on long term plan. · To provide a long term look forward at expected activity and provide forward planning summaries to operational mangers. This includes 5 yearly, annual, next quarter, monthly and weekly plans. · To provide critical and key service users with forward maintenance plans of activity and access requirements for their respective areas on an annual, quarterly, monthly and weekly basis. · To ensure that materials required for planned maintenance activities are ordered collated and available for collection by the in-house maintenance team at the time the works are planned to take place. · To ensure that the CAFM system remains able to provide evidence to the various assurance and governance arrangements within Essentia and the Trust relating to “on demand” or “planned preventative maintenance” activities undertaken by the in-house team, contractors or other service provider. · Assist in developing a ‘centre of excellence’ approach to services to ensure a sound platform on which Essentia can offer these services to a growing NHS client base · Ensure that communication is a two-way process, which should encourage feedback and generation of good ideas, better involvement and help to create a strong sense of common purpose within the CAFM team. · Ensure regular open meetings and a consistent method of communication with senior management, across all disciplines and professional boundaries. · Present information on multi-faceted projects to Trust and other staff at Board and senior management level. Be able to present financial, contractual, technical and other information with respect to operational, maintenance and engineering projects. · Provide advice on Estates matters and the condition of the Estate, as required. · To ensure an audit process exists and is operated for monitoring legislative site processes. · To provide information and data to the Performance, Planning and Quality Manager with accurate and timely information appertaining to engineering systems and infrastructure as well as team activities and progress and delivery data to enable routine reporting to be undertaken. · Carry out all relevant feasibility studies. Analyse complex data and prepare the information for presentation to a technical and non-technical audience · Any other duties as required commensurate with the grade of this post Person specification Qualifications and Education Essential criteria Educated to degree level additional in depth professional training and specialist knowledge in an engineering and construction discipline, performance and staff management acquired through training and experience over an extended period of time. Health & Safety qualification (IOSH Managing safety) or equivalent Evidence of continuous personal and professional development Desirable criteria Technical courses (i.e. Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.) Professional membership of related institution e.g.CIBSE/CIOB/MRICS Physical Requirements Desirable criteria In possession of a full, current, clean UK driving licence. Previous experience Essential criteria Extensive Estate experience in the NHS dealing with a multi-site customer environment Skills/Knowledge/Ability Essential criteria Able to work under pressure and prioritise timescales Experience of developing policies, procedures and systems Extensive Knowledge of CAFM systems and in particular Planet Enterprise software Experience of working with suppliers and service users Good track record of achievements Ability to set and monitor quality targets Extensive knowledge of relevant legislation (i.e. H&S, Water, Gas, Asbestos, Electrical, Building and CDM Regulations, Control of Contractors etc.) Excellent presentation and communication skills providing and receiving complex and sensitive information. Influencing, persuading and negotiation skills Experience in managing budgets Experience in managing staff Sensitive to the needs of patients, customers, their helpers and families. Experience in the use of IT systems, the creation and management of data bases and the production of reports. Good communication skills (written, numeration and oral). Excellent interpersonal and communication skills. Self-motivated with the ability to work on own initiative with minimal supervision and to manage and prioritise workload appropriately Must be able to work effectively as a team member and be capable of fostering and maintaining professional relationships with colleagues and customer groups An outgoing and enthusiastic team player Mature, friendly, confident and efficient in dealing with people at all levels Able to deliver agreed objectives on time Must have the flexibility to work with a variety of projects and customer groups Must be flexible and adaptable to change Must be prepared to work anywhere within the Trust localities when reasonably required. Desirable criteria The ability to prepare contracts and service specifications Working Knowledge of Oracle procurement system Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Further details / informal visits contact Name Donovon Burton Job title Senior Project Manager Email address [email protected] Telephone number 02071887188 Additional information Please email Donovon Burton for a telephone appointment to discuss the role.