Location
Bexleyheath, London Borough of Bexley

Hours
Full Time - Hours not specified

Salary
£36,585 per annum

About the Role
Are you highly organised, confident working with people, and passionate about helping events and civic occasions run smoothly? If so, this could be the role for you. We are looking for a Mayoralty Officer to provide high-quality, comprehensive and efficient business support to the Mayor. Acting as the first point of contact for the Mayoralty, you will play a key role in ensuring the Mayor is well supported, well prepared and able to undertake a full programme of civic, community and charity engagements. You will be responsible for managing the Mayor’s emails, prioritising messages and ensuring invitations and correspondence are responded to promptly, accurately and appropriately. You will manage and maintain the Mayor’s diary, including scheduling engagements, working with the Macebearer and Mayoral Chauffeur to arrange transport and logistics, and ensuring the Mayor is fully prepared for each event. Preparing and circulating the Mayor and Deputy Mayor’s weekly schedule, liaising with external organisations where necessary will also be key. You will help plan, coordinate and deliver a varied programme of civic and charity events, including formal parades, services and fundraising events in support of the Mayor’s Charity Appeal. This includes identifying venues, arranging catering, supporting the preparation of publicity materials and working with external partners and contractors. Developing a strong understanding of the Mayor’s requirements, anticipating issues, identifying solutions and maintaining effective business administration systems and processes in line with the Council’s ways of working is essential. Building and maintaining excellent working relationships with councillors, VIPs, community groups, voluntary organisations and other key stakeholders is also a vital part of the role. This is a busy and varied role where no two days are the same. You will need to be highly organised, able to prioritise effectively and confident managing a dynamic workload with competing deadlines. You will have excellent knowledge of Microsoft 365, the ability to provide a high standard of customer service, and the confidence to use your initiative and judgement to help the Mayor deliver a successful Mayoral year. This is an exciting opportunity to join the Members’ Services team on a maternity cover basis for up to 12 months. The role is available as a fixed-term contract for external applicants or as a secondment opportunity for internal employees, subject to approval from your substantive manager.

Benefits
Bexley is a vibrant and diverse outer London Borough nestled in the Thames Gateway between London and Kent, combining the perfect blend of city vibe and the tranquillity of Kent. The borough offers award-winning parks, open spaces, heritage sites, excellent transport connections including the Elizabeth Line and proximity to the M25, as well as fantastic amenities such as libraries, leisure centres and shopping areas. Numerous primary and secondary schools and further education institutions are also located within the borough. We offer a competitive salary, coaching and mentoring programmes, an excellent pension scheme and generous annual leave plus bank holidays. For more information on the benefits package, please refer to the Candidate Information document.

Experience
Experience of providing business or executive support is required. You should also have experience of planning and delivering large events, either in a professional or personal capacity.

About you
You will be highly organised, able to prioritise effectively and confident managing a dynamic workload with competing deadlines. Excellent knowledge of Microsoft 365 and the ability to provide a high standard of customer service are essential. You must be confident using your initiative and judgement to support the Mayor in delivering a successful Mayoral year.

Qualifications
No specific qualifications are stated as required for this role.