Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview We are looking for an enthusiastic and hard-working person with a positive attitude and excellent people skills to join our busy but dedicated Gynaecology team. Please note, we have two roles available within this advert - please express which you are interested in upon application: One full-time permanent role One 6-month full-time role Our multi-disciplinary clinic team work together to ensure the best possible experience not only for our patients, but also for our staff. We are a supportive and caring team and encourage our staff to develop both personally and professionally. We encourage applicants to use the supporting information section of the application form to demonstrate how they meet the person specification, using specific examples where possible. Main duties of the job The Patient Pathway Coordinator (PPC) will lead on the tracking of pathways of patients. By working closely with a wide range of clinical and managerial staff and providing a high standard of administrative support, the post holder will ensure patients receive treatment as soon as possible and ensure national targets are met. The successful candidate will demonstrate flexibility and be willing to provide coverage in the event of staff absences. This role is crucial in providing consistent support to our patients and clinical teams. Working for our organisation Evelina London is part of Guy's and St Thomas' NHS Foundation Trust and we are responsible for providing services for women and children. With over 3,000 dedicated staff, and led by an Executive Team and Board, we have significant devolved autonomy to focus operationally and strategically upon the needs of our patients. We also benefit from being part of a large and successful NHS foundation trust, whose values we share. We have an ambitious strategic development programme, with backing from Guy’s and St Thomas’. Every year, the number of women, children and young people Evelina London cares for, in hospital and in the community, continues to grow. We provide comprehensive health services from pre-conception, before birth, throughout childhood and into adult life. Evelina London is here for children, young people and women from London to South East England, and provides specialist care for families around the UK and across the world. As the only NHS Trust in London with women’s and specialist children’s services on one site we have unique opportunities to provide excellent, high-quality, integrated care for mothers, babies and children. Find out more www.evelinalondon.nhs.uk Watch our short film Detailed job description and main responsibilities The duties and responsibilities listed below are representative of the Patient Pathway Coordinator role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative and managerial duties and responsibilities commensurate with the level of the post, to support the smooth running of the department. Operational · Monitor and review patient care and/or treatment progress using the Patient Tracking List (PTL) in line with Trust and local policies · Identify the next steps in the patient care pathway in line with clinical need (peer review) · Receive patient referrals and administer in line with timings and requirements as set out in Trust and national policies · Co-ordinate and provide administrative support to the relevant teams to ensure that all the relevant paperwork and clinical information is available · Update on all enquiries regarding patients’ care and/or treatment on a pathway from external trusts and GPs in a timely manner · Develop an understanding of the milestones of the allocated pathway for patients within a designated group · Plan and organise multi-disciplinary team meetings · Attend relevant meetings and complete actions regarding the care of patients within the designated pathway · Participate in national audits and collect data as required in relevant meetings, allowing the Trust to identify and improve treatment in patient cohorts · Identify and suggest improvements that can be made to the patient care pathway and/or the patient pathway tracking process · Monitor patients on their pathway and proactively find resolutions to improve the speed of treatment by working directly with clinicians and managers · Action day-to-day issues, ensuring resolution and escalating serious issues to management as appropriate · Escalate any issues and breaches of the waiting times standards to the relevant management in line with agreed escalation procedures · Ensure the timely and efficient transfer of patients and information between trusts/other organisations involved in the patient pathway, adhering to agreed communication pathways and protocols · Work within a multi-disciplinary team in developing the service in line with departmental plans and Trust corporate objectives · Ensure that all health records are appropriately tracked and securely stored whilst in the department according to Health Records Policy · Be responsible for the scheduling of outpatient appointments according to clinical urgency and length of wait in accordance with departmental procedures and Trust policies · Liaise with patients prior to their hospital visit to ensure that a mutually convenient date and time is agreed · Ensure that work queues are proactively managed in line with patient access targets Communication · Develop working relationships with a wide range of clinical and managerial staff · Provide a courteous and efficient point of contact for patients both face to face and over the telephone. Data collection and analysis · Responsible for collecting and updating patient information on the relevant databases in line with local policy, to ensure efficient pathway progress. This includes maintaining the accuracy of data at all times · Work with the team to analyse target breaches and report issues to management Policy development · Review and support development and implementation of Standard Operating Procedures (SOPs) · Review and support development and implementation of internal targets Staff management · Provide day-to-day supervision and oversight of duties for the department’s administrators · Ensure the administrators complete preparation for each Multi-Disciplinary Team · Provide support for day to day queries from administrators · Ensure administrators are fully adhering to the appropriate Trust policies and protocols · Identify training and development needs of staff, taking these forward where appropriate Other · Undertake any administrative tasks commensurate with the grade required to support the delivery of high-quality patient care and ensure the smooth and efficient running of the department · Actively participate in department development as appropriate and participate in departmental meetings · Undertake any training as required to complete the tasks associated with the job role Person specification Qualifications/Education Essential criteria Good general education, maths and English GCSE or equivalent Diploma/NVQ 3/City & Guilds level in business admin or equivalent Desirable criteria IT qualification/training Customer service qualification/training Evidence of continual professional development e.g. short courses Previous Experience Essential criteria Experience of fast-paced high-volume customer service Admin experience Experience with data collection and presentation, and data quality issues Desirable criteria NHS admin experience Experience of supervising staff Skills/Knowledge/Abilities Essential criteria Excellent interpersonal skills, able to work with wide range of staff/disciplines Able to work in team and autonomously Able to deal with difficult patients and challenging situations Excellent organisation/time managements skills to meet deadlines and prioritise workload Understanding of confidentiality and its application and maintenance in and out of the workplace Able to cope with changing demands in the face of changing service priorities Strong IT skills - Microsoft Excel and Outlook Able to prepare reports and present is easily-digestible formats Desirable criteria Knowledge of the key waiting times targets including 18 weeks Knowledge of Trust hospital systems e.g. EPIC Knowledge of medical terminology Additional Information Essential criteria Flexible approach to work Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Further details / informal visits contact Name Nickala Morgan Job title Assistant Service Manager for Gynaecology Email address [email protected]