Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview We are looking for an enthusiastic and organised Project Officer to work as part of a dynamic team in providing comprehensive day-to-day project support across the Office of the Chief Medical Officer at GSTT. Reporting to the Senior Delivery Manager, the post holder will work closely with the Project Management Team and Senior Leadership Team (including the Deputy Chief Medical Officers) providing high level support with the delivery of their key initiatives and objectives. The post holder will provide specific support for projects and key programmes of work including supporting meetings and providing business/project administration. Experience of facilitating and organising educational events is desired but not essential as full training will be provided. The post holder will require well developed organisational skills and the ability to communicate to a high level. The role requires the exercise of initiative and sound judgement in order to coordinate work effectively across the office. The post holder will be highly-motivated, organised and self-sufficient, with the ability to work under pressure with strict, often competing deadlines. Main duties of the job Bringing experience of project support the post holder will support a team of project managers to deliver projects across a range of programmes such as training activities, networking events and more and support evaluation and audit of projects across sites and organisations. The postholder will provide support for project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up. There will be a requirement to communicate information on the delivery progress of the project(s) to key stakeholders as required. Working for our organisation The GSTT Chief Medical Officer is a board-level executive and the Trust’s most senior medical advisor. He is directly responsible to the Chief Executive and shares the board’s responsibility for the quality of services provided, the strategic direction and the financial well-being of the Trust. He is responsible for all matters related to the medical and allied health professional (AHP) workforce, including professional support, professional development and leadership, education, clinical governance and quality and safety. The Office of the Chief Medical Officer (Office) supports the Trust’s clinical workforce in achieving the highest possible standards of clinical care and involves medical and AHP staff in the management, development and delivery of all services across the organisation. The Office supports the development of the Trust’s expanding cadre of clinical leaders and plays a key role in collaborating with executive and clinical colleagues in the delivery of the GSTT clinical strategy. Detailed job description and main responsibilities Project Management · Support the development of project plans and the delivery of agreed milestones and objectives. · Provide project support to the individuals in the project team. · Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up – adjusting plans to accommodate complex and changing priorities. · Set up and maintain risk and issues logs. Working closely with more senior project leads to monitor and address risks and issue resolution to ensure projects deliver to time, quality and cost. · Lead service level workshops with admin, management and clinical teams. Produce presentation material and follow up information to introduce change projects and delivery plans. · Communicate information on the delivery progress of the project(s) to key stakeholders as required. · Draft highlight and exception reports when required, tracking milestones, for circulation to more senior project leads · Co-ordinate minutes, agendas and papers for distribution in preparation for OCMO meetings, ensuring this is done in a timely manner. · Support evaluation and audit of projects across sites and organisations. Financial management · Manage a delegated budget for own area of work to ensure best value for money, monitoring expenditure and providing budgetary reports when required. · Actively monitor expenditure against budget and address problems at an early stage. · Support the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project. Staff and stakeholder management · Support engagement plans for projects to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project. · Support strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians. · Support delivery plans and ensure these are regularly updated for all projects. · Support specific project management training and model practices to both internal staff members and external stakeholders and partners. Information management · Maintain project information management systems, produce reports and maintain project plans. · Maintain data collection systems that will provide accurate and timely data, including quantitative and qualitative data. · Maintain databases required by the project. · Interpret policies and protocols to support the project that are consistent with Trust standards Strategy, change and service improvement · Support the development of a project strategy including research and development to identify, develop and promote best practice. · Support test and review of new concepts, models, methods, practices, products and equipment. · Support innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management. · Regular horizon scanning of best practice and ways of working within the sector and within project management. Personal Development · Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme. Research and Development · Undertake primary and secondary research, audits and evaluations as required. Person specification Qualifications Essential criteria Degree or equivalent Desirable criteria Prince 2 Foundation or equivalent project management qualification Knowledge of Lean methodology Experience Essential criteria Experience of project support or operational performance and improvement Project experience in supporting specific services Experience of administering budgets Desirable criteria Knowledge and understanding of the changing NHS environment Knowledge and Skills Essential criteria Effective people and project management skills. Organisational skills and the ability to prioritise, meet deadlines and delegate effectively Effective written and verbal communication skills Good MS Office skills Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Further details / informal visits contact Name Gina Hall Job title Senior Delivery Manager Email address [email protected] Telephone number 07967313468