Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview To provide a comprehensive and efficient administrative and secretarial service to the Trust’s Safeguarding Adults Team in all aspects of safeguarding adults at risk including patients detained under the MHA and DoLS. He/she will liaise with the multi-disciplinary team, internal departments and external agencies to ensure continuity in achieving excellence in patient care. Main duties of the job 1. To deliver an efficient and accurate secretarial and administrative service to named individuals who have responsibility for safeguarding vulnerable adults taking into account their individual requirements. To identify and implement administrative procedures and systems to ensure that the effective monitoring of patients who are detained under MHA or DoLS. This will include monitoring discharge or review dates for those under a DoLS or completion of section 132 rights for those detained under MHA and communicated to the safeguarding adults team via the daily huddle. Working for our organisation Safeguarding adults is a key Trust priority with a commitment to ensuring the delivery of safe care to vulnerable adults across the organisation. We are looking for a dynamic and experienced administrator to support the safeguarding adults team. The post holder will work within a team that provides a variety of support to adults who are vulnerable. The post holder will be required to organise, attend and produce the minutes for meetings, manage databases, provide Deprivation of Liberty administration, manage the office and supplies among other duties, required for the team to function efficiently. If you have excellent organisational skills, work well within a team and alone, and have good computer skills this job will suit you. This is an exciting opportunity to work with a team of staff from different fields of expertise who provide a learning environment for staff and work hard to achieve the best for their patients Detailed job description and main responsibilities To organise the administration for the team, such as opening and sorting post, preparing replies to routine correspondence, ordering stationery, equipment and photocopying for the team, arranging team meetings with minutes, ensuring that annual leave cards are up to date and reporting sickness and absences to the Lead nurse so that health roster can be updated. To deal with a range of different telephone calls, both to patients and relatives of patients and other health professionals in a confident, courteous and professional way, providing non-clinical information and ensuring any messages are communicated promptly and accurately. To-ordinate papers and agendas highlighting areas for action in preparation for all internal and external meetings. Person specification Education and Training Essential criteria Educated to A level standard with GCSE Mathematics and English (or equivalent) RSA Stage III or equivalent experience AMSPAR or equivalent experience Desirable criteria Experience of working in a busy environment Knowledge and Skills Essential criteria Excellent organisational and time management skills including experience of diary management Ability to handle patient data and information in a confidential and sensitive fashion to maintain confidentiality at all times General computer literacy including knowledge of Microsoft office and hospital information systems such as patients’ information management system (PIMs) and Care Notes. Desirable criteria Some knowledge of the Mental Capacity Act 2005 Working knowledge of safeguarding adults Experience Essential criteria Proven previous experience as a medical secretary/ medical administrator Experience of working on own and in a team Experience of working in the NHS Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Applicant requirements This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service. Further details / informal visits contact Name Yvonne Barrett Job title Safeguarding Adults Lead Email address [email protected] Telephone number 07917720601 Additional information Wura Oke Safeguarding Adults Lead [email protected] Ext 53294