Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview This is not a typical NHS role, it is an exciting opportunity to provide professional services leadership to our new medical training programme: the Fellowships in Clinical AI. T hese fellowships are the first of their kind in the UK, and possibly the world, so it is an exciting time to join and help to shape the delivery of the programme. The Fellowships in Clinical AI are for healthcare professionals who want to develop expertise in Clinical Artificial Intelligence (AI) in an integrated pathway alongside their specialty training or existing role. Cohort’s run for 12 months from August to August and the post holder would lead on and refine our processes and expand the programme. It is essential that you are organised and delivery-focused, with a strong programme management background. You will have good experience of gathering, interpreting and presenting data to demonstrate impact. Experience of matrix working would be a benefit as the programme will be working across Trusts, NHS England, HEE Postgraduate Medical Education Deaneries, and with a multidisciplinary team. Main duties of the job The role involves developing and managing the strategic direction of a fellowship programme across the NHS in England, Wales, and Scotland. Responsibilities include designing and improving recruitment processes, managing data systems, and leading the creation of policies that ensure smooth operations. You’ll lead on the governance and feedback mechanisms to ensure continuous programme development, working with multiple NHS organisations and key stakeholders. Additionally, you’ll promote equality, diversity, and inclusion, and oversee events such as masterclasses and graduation ceremonies. You will serve as the key point of communication for stakeholders, regularly reporting programme progress, financials, and deliverables to funders. A vital aspect of this role is developing and implementing communication strategies that ensure effective stakeholder engagement and coordination. This includes leading marketing initiatives for recruitment, managing the programme’s online presence, and supporting the personal and professional development of fellows in Clinical AI. You will oversee the programme’s £2.4M budget, ensuring efficient spending, compliance with financial governance, and sustainability through innovative funding models. Your role also includes managing contracts, procurement, and financial risk. Additionally, you will handle the recruitment and ongoing HR needs of fellows, ensuring smooth onboarding, performance evaluations, and career development opportunities. Working for our organisation You will be a part of a very small Fellowship Faculty achieving very big things. The NHS Fellowship in Clinical AI was started from within Clinical Scientific Computing department and is currently in it's 3rd year, growing from London-only Fellowship with 11 fellows to a national programme supporting 26 fellows in most of the regions of the UK. The tightly-knit faculty organises the funding, the project, the fellow recruitment and the fellow learnings throughout the year. You will play a role in all of these activities in helping support, coordinate and deliver the growing education programme. More information on the fellowship can be found here: https://gstt-csc.github.io/people More broadly, you will be supported by the Clinical Scientific Computing team at GSTT who is composed of clinical scientists, AI engineers and doctors to develop, evaluate and implement digital solutions into clinical pathways. You will attend educational workshops with the team and have opportunities to contribute to team work and team strategy. Detailed job description and main responsibilities 1. Programme & Information Management 1.1. Formulate long-term strategic plans for the fellowship programme, managing complexity and uncertainty and with impact across the whole NHS in England, Wales and Scotland. 1.2. Lead on and influence set up and design, supporting strategic development of the programme 1.3. R esponsible for design, improve, and manage processes for the programme including recruitment of the next cohort 1.4. R esponsible for design and implement online feedback forms and mechanisms to capture information from applicants, participants and trainers for all modules to decide the governance structure. 1.5. Using expertise to predict information required, designing processes to gather in real time 1.6. Using expertise to predict information required, designing processes to gather in real time 1.7. Responsible for identifying, implementing, and tracking deliverables. 1.8. To proactively lead on the promotion of equality, diversity & inclusion across the Programme. 1.9. Strategically design monitor and maintain project information management systems 1.10. Create and maintain data collection systems that will provide accurate and timely data, including quantitative and qualitative data. 1.11. Design, create and maintain databases required by the project. 1.12. Create, design and implement improvements to programme and process based on feedback from multiple sources including formal evaluation 1.13. Interpret policies and protocols to support the project that are consistent with Trust standards. 1.14. Plan and execute events including monthly masterclass, Inductions and Graduation 1.15. Identify need for, create, maintain and update policies covering critical areas such as eligibility, travel, notice of termination, and financial governance, working with relevant teams (including HR and Finance) in multiple NHS organisations across England, Wales and Scotland to coordinate activities across a semi-decentralised fellowship funding model as well as facilitating placements of over 30 fellows. 1.16. Analyse existing policies across local Trusts and national NHS environments to identify gaps and address emerging challenges in Medical Education in Clinical AI. 1.17. Collaborate with healthcare professionals, deans, sponsors, policymakers, and regulatory bodies to ensure policies align with organisational goals and industry best practices. 2. Communications & Stakeholder Management 2.1. To report progress of the Programme to the funder on a regular basis, including submission of deliverables, periodic and final reports, summaries of progress, reports on use of resources, financial statements and drafting documentation and reports as required, ensuring that all reporting is submitted on time and using the required format. 2.2. Ensuring highly complex information is presented effectively 2.3. Lead on and design of strategies to liaise between stakeholders and ensure seamless communication of administrative and financial information to all stakeholders. 2.4. To champion the programme across the stakeholders, to ensure maximum awareness. 2.5. Ensure the Programme connects to other sources of support and training relevant to programme participants, such as the King’s College London UK Research & Innovation (UKRI)-funded training programme 2.6. Develop sitemap, design pages, project manage and implement updates the website with marketing material regarding the Programme, as well as participant registration and information. 2.7. Develop marketing and comms plans for recruitment drives. 2.8. Line management of Project Support Officer and other team members as appropriate. 2.9. Design and implement training and development programmes tailored to enhancing the competencies of fellows in Clinical AI. 2.10. Provide support and guidance to fellows, supervisors, staff and other stakeholders. 3. Financial management & reporting 3.1. Create spend profiles and manage the Fellowship budget (£2.4M before Cohort 3 Income) to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports. 3.2. Assessing, reporting and escalating financial risk 3.3. Lead on the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project. 3.4. Create and lead on the management of contracts, specifications for tenders and awarding of new contracts. 3.5. Responsible for monitoring expenditure and provide regular, relevant financial management information to the Fellowship Lead and Director as requested. 3.6. Create process for, and manage complex recharging arrangements across multiple organisations. 3.7. Develop funding models and charging schemes for financial sustainability. 3.8. Implement financial governance policies ensuring compliance with regulatory requirements. 3.9. Participate in financial oversight, including budgeting and reporting, to optimise programme effectiveness and resource allocation. 4. Human Resources 4.1. Management of the entire Fellowship function 4.2. Design, Plan, Coordinate and execute recruitment cycles 4.3. Design and managed a comprehensive range of HR services, from role advertisement to onboarding and ongoing support for fellows. 4.4. Orchestrate entire recruitment process for fellows, addressing staffing needs, performance evaluations, and career development opportunities within the organisation and the wider NHS landscape. 5. General 5.1. Strategically vision, plan, design, develop and implement all processes. 5.2. The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post. 5.3. Address personal challenges faced by fellows and conflicts between stakeholders. 5.4. Provide support, guidance, and pastoral care to individuals navigating the complexities of developing career portfolios of AI in the clinical practice. 5.5. Commit to fostering an environment that supports individuals through emotional stress and professional growth. Person specification Qualifications Essential criteria Degree-level education Masters level education or equivalent Desirable criteria A degree in a science or health-related field, or relevant experience, and familiarity with medical/scientific terminology. Project management qualification e.g. PRINCE 2 Experience Essential criteria Evidence of managing successful project and / or operational performance and improvement; including the development and monitoring of output and outcome measures Strong project/programme management experience Experience of committee servicing Experience of impact/non-financial outcomes measurement, analysis and reporting Events organisation Customer focused, with excellent communication skills both verbal and written: ability to write coherently, and in good English, to a range of audiences across a range of academic disciplines Budget/financial management experience Desirable criteria Experience of matrix working Experience in a higher education / NHS training environment Market research experience Experience of designing or commissioning education or learning events Web design and UX skills Experience with communication strategies, such as effective use of social media and websites Experience of HR and contracts Skills / Knowledge Essential criteria Proactive, ability to work independently, problem solve and use initiative Experience of managing relationships with a range of stakeholders Good attention to detail Well-developed interpersonal skills at all levels Excellent IT skills (Office 365 suite) Desirable criteria Knowledge of evaluation and impact measurement techniques and analysis Additional Information Essential criteria Start-up mentality: ability to work with agility and at pace Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Further details / informal visits contact Name Dijana Vilic Job title Depty Head of CSC Email address [email protected]