Location
The Podium - London

Hours
Full Time

Salary
£27,622 to £32,497 per annum (inclusive of a flexible benefits fund of 10% which is fully pensionable) depending on skills and experience, plus a range of competitive benefits.

About the Role
As a Team Coordinator at HS2, you will support the Commercial Development Team by managing diaries, travel arrangements, and assisting in delivering key priorities. You will coordinate internal and external meetings, prepare briefing packs and meeting papers, chase agreed actions, and format presentations for senior management meetings to ensure clarity and impact. You will manage Station Operations and Commercial communications activities, coordinate team meetings, and keep the team informed on wider HS2 developments. Additional responsibilities include filing documentation for ease of access, managing travel and accommodation within guidelines, acting as the point of contact for enquiries, providing ad hoc administrative support, maintaining financial records using Oracle and local systems, and managing assigned projects through to completion. You will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support organisational initiatives, policies, and procedures related to EDI. This is a permanent role. HS2 Ltd does not hold a sponsorship license and cannot provide sponsorship; applicants must have the Right to Work in the UK at the time of application.

Experience
- Providing administrative and secretarial support to senior stakeholders, managing workload and meeting deadlines (essential).
- Handling sensitive and confidential information.
- Knowledge of office and business management.
- Familiarity with board and senior meeting processes.

About You
- Strong IT skills including full use of MS Office suite or equivalent.
- Excellent organisational skills with the ability to prioritise, allocate, and organise appointments and meetings.
- Ability to complete support and administrative tasks to agreed deadlines and with attention to detail.
- Meeting management skills including preparation of documentation and minute-taking.
- Capability to manage projects from start to finish ensuring effective Directorate management.
- Strong relationship-building skills with the ability to manage visitors and influence a wide variety of stakeholders.
- Problem-solving skills and ability to handle ad-hoc issues while following procedures.
- Excellent communication and interpersonal skills, able to handle sensitive issues with discretion and diplomacy.
- Commitment to promoting and embedding Equality, Diversity, and Inclusion (EDI) in all work.

Qualifications
No specific qualifications are stated; however, experience and skills as outlined above are essential. Applicants must have the Right to Work in the UK at the time of application.