Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview The post holder will provide support for the UGME Stage Coordinator in programme management, coordination and administrative tasks for undergraduate education programming at GSTT. The post holder is responsible for initiating, organising and managing the necessary Trust wide and local arrangements to ensure the delivery of high quality undergraduate education. The post holder will be responsible for all Undergraduate Education information management and administration process, organising and planning complex activities and programmes, working under minimal supervision when making decisions and judging a range of facts and situations. The post holder will be based within the Undergraduate Department but required to work on both St Thomas’ and Guy’s hospital sites. The post holder will work independently in response to changing needs and circumstances, often within tight deadlines, and must have the ability to concentrate despite frequent interruptions. The post holder will be expected to exercise initiative, prioritising conflicting work demands, and to efficiently communicate verbally and in writing, with a wide range of internal and external colleagues, exercising tact and diplomacy. Main duties of the job Coordinate and oversee the undergraduate Medical Education Support students with academic and administrative enquiries. Manage Curriculum development and implementations. Organise scheduling, logistics and events related to the programme. Maintain student records and ensure compliance with accreditation standards. Collaborate with faculty to enhance teaching efforts and communication. Assist in stakeholder engagement activities. Working for our organisation Department Information Guy’s & St Thomas’ NHS Foundation Trust is one of the largest teaching hospitals in the UK. GSTT works in partnership with the MBBS programme at King’s College London to deliver high quality undergraduate medical education over our two hospital sites, Guy’s Hospital and St Thomas’ Hospital. The two sites host over 800 students a year from the KCL program. Detailed job description and main responsibilities Course administration and resourcing • Act as the first point of contact for the undergraduate teaching programmes; to be present when a course is being delivered; handling course matters and enquiries in person, via email and telephone in an effective, courteous and timely manner using initiative & taking appropriate action. This will either be Years 2/3 (Stage 2) or Years 4/5 (Stage 3) and will include activities at both Trust sites • Coordinate the logistics required for the physical delivery of courses, including booking training rooms, providing equipment and teaching materials for teaching where necessary. • Liaising with, and feeding back to Lead Faculty and Stage Coordinator, ensuring all resources required to deliver courses have been sourced internally or externally and providing support on the day. • Preparation and circulation of course materials, including handouts, attendance records and evidence of participation, evaluation frameworks and feedback mechanisms. • Ensure all course participants, including students and trainers, are well informed and supported, including the development and circulation of relevant information to all parties pre and post course delivery. • Troubleshoot problems within teaching firms on the GSTT sites and facilitate effective solutions • Support the delivery of a quality assurance and improvement programme for undergraduate education, including measuring activities against quality standards through the collection, analysis and reporting of appropriate data, including recommendations for change across multiple services or sites Information and Database Management • Coordinate the collection, collation and analysis of data on the provision of education within GSTT in order to inform and contribute to strategic planning and decision making, including performance data for the purposes of quality assurance processes • Create and maintain an accurate database and audit of programmed teaching activities from consultant job plans at GSTT, and run various reports and queries from this database as requested and required • Maintain up to date information about undergraduate education at GSTT, including contacts and an accurate record of current activities • Develop and maintain the undergraduate education pages of the Trust intranet and external website • Maintain the GSTT subpages on the KCL e-learning platform (KEATS) Other • Organise, attend and minute the Trust Undergraduate Education meetings • Provide further administrative support as required to the Undergraduate Medical Education Manager, Director of Undergraduate Education and Head of Medical Education Programmes. Course Development and Promotion • Working jointly with multi-professional colleagues at KCL, and being led by the Undergraduate Clinical Skills Lead and Undergraduate Simulation Lead to assist in the implementation of new simulation and clinical skills courses and related initiatives. • Develop action plans to improve service provision in response to feedback. Reporting • Develop and maintain a database of teaching resources, including faculty and consumables. • To attend and minute regular undergraduate teaching related meetings. Other • To undertake other duties not covered in this job description to ensure the smooth running of the undergraduate simulation programme and deemed appropriate to the post holder’s grade and level of responsibility. • To ensure that all students follow the departmental protocols, procedures and policies when engaging with the centre. To make suggestions regarding any policies or procedures that may require amendment or updating as required. • To be responsible on occasions for opening/locking up, and securing the various venues of the courses Personal Development • Identify own development needs and take responsibility for personal development. • To attend study days and training as deemed appropriate to the grade and nature of post and to participate fully in the appraisal system. Person specification Qualifications Essential criteria NVQ Level 3 in Business and Administration or equivalent experience. Desirable criteria Educated to degree level or equivalent experience qualifications. Knowledge of setting up audio visual equipment. Experience Essential criteria Good understanding of information management and administration process and ability to organise and plan complex activities and programmes Desirable criteria Able to apply creative solutions to problems Additional Information Essential criteria Able to work across both sites and attend training sessions off-site. Desirable criteria Interest in Medical Education Training Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Further details / informal visits contact Name Simraj Asif Job title Undergraduate Medical Education Coordinator Email address [email protected] Telephone number 0207 18 54642