Location
London

Hours
Full Time

Salary
Negotiable

About the Role
We are seeking a highly organised, proactive, and discreet Executive Assistant / PA to provide comprehensive support to the Professional Indemnity Practice Leader, GB FINEX, Willis Ltd. This pivotal role ensures the smooth operation of the leadership office by managing a dynamic schedule, coordinating governance activities, and acting as a key liaison across senior leadership, the wider operations team, and external stakeholders.

Diary & Meeting Management
Manage the calendars of the Practice Leader and other senior colleagues, scheduling internal and external meetings including governance forums and committee sessions. Prepare agendas, coordinate logistics, and ensure timely distribution of meeting materials. Attend key meetings to capture minutes and follow-up actions.

Finance & Reporting Support
Assist in the preparation and communication of team revenue budgets, using Finance and CRM reporting to produce weekly updated forecasts and liaising with senior colleagues to ensure accuracy and timeliness. Support the preparation and collation of governance packs, including minutes and action trackers. Liaise with Business Unit colleagues and stakeholders across Willis Ltd. to ensure timely updates and compliance with governance protocols.

Communication & Liaison
Act as the first point of contact for the Practice Leader and senior colleagues, handling correspondence with professionalism and confidentiality. Coordinate communications between leadership and internal teams, clients, and external partners.

Team & Project Support
Provide administrative and coordination support to the wider Professional Indemnity team. Track progress on key deliverables and escalate issues where necessary. Support senior colleagues with the preparation of presentations, reporting packs, and operational planning.

Administrative Excellence
Maintain accurate records, filing systems, and document management aligned with company standards. Process expenses, travel arrangements, and other administrative tasks efficiently.

Experience
Proven relevant years of experience as an Executive Assistant or PA supporting senior leaders, ideally within financial services or regulated environments.

About you
Exceptional organisational and time management skills. Strong written and verbal communication abilities. High level of discretion and professionalism. Familiarity with governance processes and committee operations is highly desirable.

Qualifications
Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint). A professional attitude with the ability to manage confidential information with discretion.