Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview Do you have a passion for Healthcare Workforce? Would you like to be part of the team directly supporting the Nursing & Midwifery Workforce at Guys and St Thomas'? We are looking for a post holder who will provide a high quality administrative support to the Corporate Nursing & Midwifery team including the Head of Nursing, Workforce and Education and the work streams. The post will provide a broad range of support activities to ongoing and fixed term projects within the department and will ensure the smooth running of the office. As part of the team we will support the candidate to develop and grow in the role, with opportunities to be involved in many interesting and innovative workforce projects trustwide. Main duties of the job • To provide a comprehensive and efficient administrative service • To organise and administer meetings, taking comprehensive minutes and ensuring timely despatch of papers. • Prepare and produce reports / spreadsheets, presentations and other documents as requested using the format required by the team. • To support on recruitment administration duties including managing interview timetables, managing interview links (Teams), supporting assessment centre, managing candidate queries, supporting with recruitment events/open days • To support with the Healthroster administration duties including Business as usual folder management, supporting telephone queries, coordinating challenge board and roster review appointments • To support with International recruitment including coordinating the International recruitment board meeting appointments, minute taking, OSCE exam booking, prepare welcome packs travel and accommodation, pastoral care admin support. • To support the rotation team with administration of the rotation database, termination of placements, procurement of badges, email addresses, and security access. Working for our organisation Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities and a National Institute for Health Research (NIHR) Biomedical Research Centre. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. The commitment of our 22,000 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Detailed job description and main responsibilities Please see attached the job description and person specification for further information on the role. Person specification Qualifications Essential criteria NVQ 3 in Office Skills, or equivalent experience A good standard of numeracy and literacy Training and competent in computers (ECDL or equivalent) Evidence of continued and ongoing professional development Experience Essential criteria Extensive business administration experience which demonstrates the understanding of the key functions to providing an admin support service Experience of managing a varied range of tasks and activities Able to prioritise workload in response to changing demands, able to work flexibly and respond to service needs Experience of data collection and inputting Desirable criteria Support or leading on Events Skills/Knowledge Essential criteria IT literate, including competency in MS Office programmes Ability to work within a team environment and display initiative when necessary Excellent interpersonal communication skills (written, oral and presentation) Strong attention to detail and able to produce accurate and detailed work Ability to work seamlessly across a range of diverse and competing work streams Excellent organisational Skills, ability to prioritise workload and meet deadlines Desirable criteria Use of other systems like TRAC, Healthroster, Oracle Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Further details / informal visits contact Name Sara Cardno Job title Workforce Business Manager Email address [email protected] Telephone number 07825 193592 Additional information