Location
London

Hours
Full Time

Salary
Negotiable

About the Role
As a Health & Safety (H&S) Assistant Manager within the Mace Consult H&S Team, you will coordinate and support the effective operation, maintenance and continuous improvement of the Consult H&S management system. You will work closely with the H&S team and stakeholders across regions and projects to maintain controlled documentation, support assurance activities, monitor action closure, analyse H&S data and help drive consistent implementation of H&S requirements across the business.

Your key responsibilities will include maintaining and controlling H&S policies, procedures, standards and guidance, managing the Consult H&S Portal content and usability, and ensuring H&S records are accurate and accessible. You will coordinate audit and inspection schedules, support internal and external audits by preparing evidence and documentation, and undertake assurance checks to confirm compliance with H&S management system requirements.

You will also maintain trackers and dashboards for KPIs, audit activity and action closure, support the production of regular H&S reporting packs and presentations, analyse trends and escalate emerging issues. Additionally, you will provide training administration support, coordinate H&S team activities such as workshops and meetings, and assist with internal communication channels for H&S campaigns.

Within the first six months, deliverables will include consistent control and accessibility of H&S management system information, well-coordinated audit and inspection activities with strong evidence quality, active management and escalation of actions for timely closure, accurate and insightful reporting, and clear, consistent professional H&S support and guidance for stakeholders.

Experience
Experience supporting H&S, assurance, quality or management systems in a professional environment. Strong administration and coordination skills with high attention to detail and accuracy. Confident IT skills including Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams), with ability to format documents and produce clear reporting outputs. Experience handling data (trackers, registers or dashboards) and working to deadlines. Clear written communication skills with ability to draft, proofread and maintain professional documentation. Strong stakeholder management skills with ability to build effective working relationships and follow up actions professionally. Proactive, organised and able to use initiative to solve problems and improve ways of working.

About you
Organised, detail-oriented and proactive individual who thrives in a collaborative environment. Able to manage multiple priorities and communicate clearly with diverse stakeholders. Willingness to learn and develop within the H&S field.

Qualifications
NEBOSH General Certificate (or equivalent) or willingness to work towards.

Desirable
Previous experience in a Health and Safety, assurance, quality or compliance environment. Awareness of ISO 45001 or other management system standards and understanding of audit evidence. Basic data analysis skills in Excel such as pivot tables, charts and simple trend analysis. Experience supporting training administration including booking, attendance records and refresh reminders. Familiarity with document management systems such as SharePoint and structured filing conventions.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you do not fulfil all criteria, you are encouraged to apply as you may be the best candidate for this or other roles within the organisation.