Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview The Assistant Project Manager will play an important role within I&TOM programme team to help the organisation further embed and mature its new operating model by providing project management support across the programme of work. Working under the guidance of the senior delivery managers on programme, the post-holder will be responsible for providing project management and support to ensure outputs are delivered effectively. The programme team works collaboratively in a matrix way with the corporate affairs team to ensure that key changes to the operating model are sustainably embedded into business as usual processes. The post holder will take a lead on specific projects or aspects of a project. They will have responsibility for day-to-day delivery, and subsequent performance management, adjusting plans as required to ensure that risks and issues are mitigated. They will work with clinicians and managers to ensure provision of the best possible patient experience and service delivery. They will work collaboratively with internal and external stakeholders to ensure effective management of interdependencies and delivery of objectives. It is expected that the specific projects managed by the post holder will change over time as the portfolio of work changes. Main duties of the job Are you looking to develop your project management skills further whilst also building up your organisational design and change experience within healthcare? An exciting opportunity has come up to work with the Trust Integration and Trust Operation Model (I&TOM) programme team as an assistant project manager to support delivery of ongoing elements of the programme. They will project manage specific projects or aspects of a project ensuring they a professional and collaborative approach with wider teams and key stakeholders. Working for our organisation The I&TOM programme sits within the Deputy Chief Executive Office and is responsible for the delivery of the Trust Operating Model, a critical enabler of the Trust strategy. Merger with the Royal Brompton and Harefield (RB&H) brought together the management of services provided at RB&H sites with those at Guys and St Thomas’ sites and in April 2022, we took an important step in implementing our new Trust Operating Model when our clinical services became structured under four clinical groups. These are Evelina London Women and Children’s; Integrated and Specialist Medicine; Cancer and Surgery; and Heart Lung and Critical Care. By developing a more consistent model, with subsidiary units operating at scale, the Trust is better set up to manage its increasing size and the complexity in which it operates. The model will enable Trust leadership to increasingly focus on strategic matters, with more operational matters managed by clinical group leaders. Detailed job description and main responsibilities Support the development of project plans and the delivery of agreed milestones and objectives. Provide scheduled highlight and exception reports per project, tracking milestones, for circulation to more senior project leads Provide project management expertise to the individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery. Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up. Lead service level workshops with admin, management and clinical teams. Produce presentation material and follow up information to introduce change projects and delivery plans. Communicate information on the delivery progress of the project(s) to key stakeholders as required. Identify risks and support actions to mitigate these in order to ensure successful delivery to time, cost and quality. Organise and monitor project resources to ensure their effective use while delivering against agreed objectives. Co-ordinate minutes, agendas and papers for distribution in preparation for meetings, ensuring this is done in a timely manner. Actively monitor expenditure against budget and address problems at an early stage. Support the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project. Support engagement plans for project to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project. Support delivery plans and ensure these are regularly updated for all projects. Monitor and maintain project information management systems Maintain data collection systems that will provide accurate and timely data, including quantitative and qualitative data. Maintain databases required by the project. Support the development of a project strategy including research and development to identify, develop and promote best practice. Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme. Undertake primary and secondary research, audits and evaluations as required. Please see job description and person specification for further details. Please see job description and person specification for further details. Person specification Qualification / Education Essential criteria Educated to masters level or equivalent knowledge, skills and experience. Formal qualification in Project management (PRINCE 2) at practitioner level or equivalent Evidence of recent Continuing Professional Development. Desirable criteria Understanding of lean methodology Previous Experience Essential criteria Evidence of managing successful project and / or operational performance and improvement; including the development and monitoring of output and outcome measures. Project management experience in managing specific services including design, development, implementation and management of change in a multi-professional environment. Experience of managing complex budgets from a range of income sources and demonstrable evidence of individual, team, financial, process and change management Desirable criteria Knowledge and understanding of the changing NHS environment, strategy, and policy agendas Skills/Knowledge/Ability Essential criteria Knowledge of operations and / or project management methodologies and techniques. Knowledge of contract management. Understanding and track record of successful change and project management. Effective people and project management skills Use analytical and judgement skills including understanding and application of complex statistical and numerical data. Work flexibly and prioritise in response to changing demands and requirements. Excellent interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills. Excellent organisational skills and the ability to prioritise, meet deadlines and delegate effectively. Ability to find innovative ways of solving or pre-empting problems. IT literate, including competency in MS Office programmes and in particular in Excel and MS Project Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Further details / informal visits contact Name Harry Richardson Job title Senior Project and Delivery Manager Email address [email protected] Additional information Deadline for applications is 28th of January 2024. Interviews are currently planned for the beginning of February but may change as needed.