Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview The Technical Assurance and Compliance team is looking for a highly motivated Health and Safety Compliance Officer to join their team on secondment for 6 months. The post holder will use their skills, knowledge and experience to provide advice on all aspects of health and safety in line with the Health and Safety at Work etc Act 1974 to enable the Trust to act within relevant legal policy frameworks to meet the statutory obligations required by UK and EU law. Main duties of the job The main duties will include: undertaking detailed safety audits, writing up results and following up on actions. Providing advice and supporting colleagues all aspects of health and safety in line with the Health and Safety at Work etc Act 1974 and its associated regulations. Supporting the documenting of suitable and sufficient risk assessments which are approved, accessible on SharePoint and audited. Facilitate, monitor and accurately report on key aspects of health and safety compliance within Essentia, which will include areas such as a) safety audits and Inspections, b) risk assessments, c) incidents/near misses, d) complaints/concerns, e) training, f) root cause analysis (RCA) investigations g) tool box talks/safety messages Planning and organising events such as, the Essentia Health and Safety Champions monthly workshops, the Essentia Stay Safe events and for ensuring that our Health and Safety pages on GTi are kept up to date. Effectively utilising and researching IT software and programmes available to enhance performance reporting e.g. Microsoft office, SharePoint and MS Teams, one note etc Using effective written and verbal communication to promote positive engagement on all health and safety matters across all levels of staff. Working for our organisation Every day is different with new challenges and interactions and you will be working in a small and friendly team, who are committed to the health, safety and wellbeing of the Trust staff. The scope of our roles is quite wide which means that we engage with many of the teams from within Essentia but also across the wider Trust, often traveling across sites at short notice to provide support and advice to our colleagues. Detailed job description and main responsibilities Technical and Information Management To assist in the planning health and safety audit programmes and site safety inspections to ensure areas are subject to routine, robust and regular checks in line with the legal requirements and standards. To assist and support the implementation and review of safety management systems across Essentia and Trust, as required. To carry out internal safety audits across Essentia to demonstrate Trust compliance with the Health and Safety at Work Act 1974 and The Management of Health and Safety at Work Regulations. To manage sensitive information and/or data to produce and maintain accurate records and to raise incidents, near misses and observations which are identified as a result of the internal and external audit process. To assist and provide guidance to the Essentia departmental teams on the production of suitable and sufficient risk assessments (e.g. workplace, COSHH, tasks), to support their formal approval and make accessible to staff via the SharePoint library. To develop and maintain an Essentia Tool Box Talks library on SharePoint which covers all safety messages which are needed across the scope of Essentia Services. This will include carrying out research and accurately documenting the safety information onto an approved template. To assist with all aspects of the management and organisation of the Essentia Health and Safety Champions by supporting all staffing groups in developing positive safety cultures and continued staff engagement. To attend management meetings to present safety audit, inspection and investigation reports. Responsible for the timely and accurate inputting of information on the Trust Incident Reporting system that relates to Essentia services, staff and contractors. Responsible for tracking and maintaining accurate and up to date information, files and records of formal incidents, accidents and serious investigations relating to Essentia, in line with Trust, local and departmental procedures. Responsible for the collation of responses to health and safety information requests. For tracking and maintaining accurate and up to date information, spreadsheets, files and records relating to information requests. Responsible for effective and accurate communication of information and data relating to incidents, accidents and serious investigations requests to all appropriate departments and Heads of service to ensure an effectual concise and timely response in accordance with legislative, Trust, local and departmental procedures. Responsible for the production and maintenance of accurate regular monthly reports and concise records including but not limited to information requests, incidents, accidents and serious investigation reports, statutory and mandatory training. To input and manage as required, incident/accident reporting information relating to Essentia risk registers. To meet with Authorised Bodies as necessary when an external audit takes place. To attend the opening and closing meetings with external parties, as required eg. Health and Safety Executive, CQC etc. To lead the planning and promotion of the “Stay Safe” day events. To work alongside the engagement team to produce material for the Essentia Bulletin and Essentia News. General To carry out filing and maintain accurate and up to date paper and electronic records as required to maintain a full audit trail which supports the Risk and Assurance department objectives. To oversee and maintain quality documentation within the Essentia Policy SharePoint system and ensure concise and accurate version control and document history is maintained by use of the SharePoint system. Provide and assist in the provision of accurate information to be included in reports to the Trust Board and /or committees concerning the management of incidents and serious investigations carried out by Essentia. The post holder will be expected to cover for sickness/annual leave within the Department. To carry out and fulfil any duties allocated that are commensurate with the post to support the objectives of the department, Essentia and the Trust. The post holder is required to follow Trust policies and procedures which are regularly updated including but not limited to: Trust complaints, Information Security, HR policies, Infection Control, and Information Governance. To take and produce minutes and action plans that are an accurate account of meetings as required. Person specification Qualifications Essential criteria IOSH Managing Safely (level 2 Desirable criteria NEBOSH General Certificate in Occupational Health and Safety qualification (level 3) Previous experience Essential criteria Significant experience in undertaking health and safety audits of quality management systems and writing health and safety quality standards procedures. Demonstrable experience in assisting in incident investigations Experience to professionally present and lead in a formal setting such as e.g. management meetings, 1:1’s, group meetings, workshops and training sessions. Demonstrable experience in producing accurate and precise report writing for senior management use. Desirable criteria Experience auditing to ISO 45001. Skills Knowledge and ability Essential criteria Knowledge and the ability to apply the requirements of the Health and Safety at Work etc Act 1974 within the work environment Ability and skill that will enable effective verbal communication in a manner that is sensitive but concise and in an understandable manner that can be delivered to a wide range of people at all levels both internally and externally. Ability to adjust communication style to promote staff engagement and participation. Ability to professionally present information/reports, sometimes which may be sensitive, within a formal setting e.g. management meetings, 1:1’s, group meetings, workshops and training sessions. Significant experience in planning and delivering a health and safety training programme (champions) Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Further details / informal visits contact Name Kaye Barclay Job title Deputy Health and Safety Manager (Essentia Lead) Email address [email protected] Telephone number 07770816428 Additional information Je [email protected] [email protected]