Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview Junior Doctor Coordinator for Acute and General Medicine – St Thomas' Hospital An exciting opportunity has arisen for a Band 5 Junior Doctor Coordinator for the Acute and General Medicine Department – St Thomas' Hospital This post is 37.5 hours per week. We are looking to recruit an organised individual to support the directorate clinical team implementing and maintaining effective processes and procedures. This includes coordinating the recruitment, induction and rotations of all junior and middle grade staff within the Directorate. You will also be responsible for coordinating all leave for the clinicians. As the Junior Dr Coordinator you will often be the first point of contact for all emergency medicine Dr’s. It is extremely important that you have the skills and experience required in dealing with their individual queries. The successful candidate will be able to demonstrate effective communication skills both written and verbal, use initiative, hold advanced IT skills and be able to work operationally on a busy emergency department floor. Main duties of the job - Rota writing - Sickness management - Short-term absence resolution - Enable junior doctor study and leave requests - Act as admin support for our junior doctor workforce Working for our organisation Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best known hospitals – Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield – as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation We have a long tradition of clinical and scientific achievement and – as part of King’s Health Partners – we are one of England’s eight academic health sciences centres, bringing together world-class clinical services, teaching and research. We have one of the National Institute for Health Research’s biomedical research centres, established with King’s College London in 2007, as well as dedicated clinical research facilities. We are one of the largest NHS Trusts in the country and one of the biggest employers locally. We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs. Detailed job description and main responsibilities Responsible for producing and coordinating On Call and Hospital at night rotas and shift patterns for middle grade doctors. Ensuring compliance with EWTD rules and identify any issues to the service manager. Producing each rota as and when required and creating easily accessible information for doctors and affiliated teams with regard to rotas. Using high level attention to detail to compile rotas that are compliant within guidelines to ensure consistent service coverage and fair shift distribution for junior doctors. The setup of a new rota will be the post holder’s priority at certain times of the year and will require a period of sustained concentration. Use communication skills to exchange information with junior doctors and consultants around shift patterns. There are a number of different rotas in operation and information provided can be complex in nature. The post holder will need to use negotiation and problem solving skills to ensure that updates and queries are handled independently or shared / escalated as appropriate. To effectively build working relationships with key individuals across a number of services. Synthesise information on the differences between the service areas and take these into account when building rotas e.g. differing patterns of training for different junior grades working in within Emergency Medicine. To proactively identify future gaps in the rotas and work towards filling them internally before escalating to managers and nominated clinicians for their input. To assist with collection of monitoring results thorough coordination of the process, production of necessary paperwork, and information gathering for Diary Carding. Feedback monitoring results to junior doctors, Clinical Director, Consultants and Management team. Assist with arranging medical cover to ensure coverage of services at all time. This involves short notice requests such as emergency leave request, sick leave cover and on call cover. Understand the need to prioritise urgent rota issues and escalate any concerns to Senior Managers and nominated clinicians. To assist with filling rota gaps and finding locum support if required. Act as the first point of contact for rota issues and liaise with Senior Managers and nominated clinicians for approval of funding and gathering paperwork required. To develop and maintain a database to effectively track Bank and Agency staff use. Assist with timesheet completion for temporary staff to facilitate correct payment for locums. Provide information to Finance on Bank and Agency spend to ensure correct recording. To actively reduce the need for locum spend through effective contingency planning. To liaise with the Trust’s RotaWatch Team to ensure the Rotawatch Information matches the shift times and patterns of the rotas 4 To manually load rotas into the Medi Rota and update swap information or updates. Ensure that each Doctor’s contact information is correctly loaded into Medi-rota and that there is no gap in information. To plan a draft rota for the consultants for Consultant Connect and manually load the confirmed rota into the system. To provide admin support to the Medical Administrator / Junior Doctor Coordinator as and when required. To maintain, update and develop the leave information sheets for the middle grade doctors and consultants. Ensure that the information is correct and the clinicians are showing in the correct clinic. As each new intake of Doctors arrive that the information is correctly updated to reflect their work timetables. To process and store leave request forms from Doctors and explain Leave policy at each local Induction and as and when required. Manage annual leave, study leave, absences and zero off days for the middle grade SpRs/ Clinical Fellows and Consultants. Bring to the attention of the Service Manager any non-attendance that that may mean a clinical risk To make certain that information on the Leave information covers a four months period and it is updated and distributed weekly. To maintain Leave Sheet and Clinical impact information for the middle grade SpR/Clinical Fellows and Consultants using pre-populated Excel formulas and Macros. To support management with data capture and statistical information associated with rotas and clinic impact. To support management to ensure accuracy of medical budget establishments, particularly at each new rotation. Act as first point of contact for junior doctors to assist with general queries. To coordinate the recruitment processes for junior doctor posts; ensuring accurate and up to date recruitment documentation is used, approval to recruit is obtained and to assist with the shortlisting and interview scheduling as required Person specification Education/Qualifications Essential criteria Degree level or equivalent experience Experience Essential criteria Experience of working in a multi-disciplinary team. Experience of working in a rapidly changing environment. Skills/Knowledge/ Abilities Essential criteria Excellent planning and organisation skills. A high standard of written skills, evident in correspondence and report writing. Excellent IT skills, including use of Microsoft Outlook, Word and Excel. Excellent oral communication and negotiation skills with the ability to communicate effectively with clinicians and colleagues at all levels, both face to face and over the telephone, in an efficient and courteous manner. Ability to work within a team. Confidence in dealing with busy senior staff within the organisation. Able to work and prioritise effectively under busy, sometimes pressurised situations. Able to work independently, with a strong sense of initiative. Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Further details / informal visits contact Name Michael Cullinane Job title Service Manager - Acute Medicine Email address [email protected]