Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview The Space and Asset Management team at Guy’s and St Thomas’ is looking for an experienced Project Manager - Space Design, to work within its Acute portfolio, on an initial 12-month fixed-term appointment or secondment. The team oversees and governs the Trust’s space and property assets, triaging requests for space from across the Trust, and delivering solutions through a well-defined Space Governance Framework. This framework ensures a clear link between Space and the Trust’s clinical and strategic priorities. Working alongside a wider network of Space colleagues, covering Acute and Community estate, you will be joining at a busy and exciting time for the Trust, as the team works to deliver a number of key space schemes, alongside programmes aimed at delivering an overall improvement in the operational suitability and efficiency of the estate. Main duties of the job The Project Manager - Space Design role is being recruited to manage a programme of Acute Hospital projects, known as ‘space requests’ that either form part of our business workplan or business as usual activity. These projects have the potential to generate material efficiencies, and be transformational - in the context of how services are delivered across the hospital estate- but equally have a high degree of sensitivity and risk. The post holder will need to bring a high degree of energy to drive decisions and change, and work efficiently and competently to create solutions within a project and programme environment – demonstrating best practice. This role will contribute to the delivery of the ambitious transformation of the health within the acute hospital environment The successful candidate will have a proven track record of working within in a management role within a large complex environment, with an ability to understand the health needs, and to drive a complex programme of space projects across not only our own estate but also 3 rd party occupations. Strong stakeholder management skills are required as the role requires regular meetings with a multitude of different stakeholders at all levels. This role will require a good understanding of clinical practice, preferably within an operational or clinical role, and a proven track record in managing change, project or programme management. Working for our organisation Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best known hospitals – Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield – as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation. We are among the UK’s busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark. Our Trust values are Put patients first, Take pride in what we do, Respect others, Strive to be the best, Act with Integrity What We Offer The NHS Pension Scheme - one of the most generous and comprehensive in the UK. When you start working for the NHS you automatically become a member and you will get an excellent package of pension benefits. Interest free Season Ticket Loan Long Term Service Awards Subsidised on-site nurseries and childcare vouchers A comprehensive staff health and well-being programme, '5 ways to a healthier YOU' Ride to work scheme Employee assistance programme Free stop smoking service Detailed job description and main responsibilities Project Management Manage the production of project plans that deliver agreed milestones and objectives. Develop business cases, including feasibility studies, outline business cases (OBC), and detailed scheme designs. Provide project management expertise to the individuals in the project team and ensure that the leads have clear responsibilities, priorities, timescales and track delivery. Design, facilitate and effectively lead project management meetings with stakeholders; ensuring breadth in participation and a focus on action planning. Develop and maintain effective project reporting to project board. Proactively mitigate risk across all project activity, and assure that programme / project leads and stakeholders are aware. Determine and allocate staff and other resources for the project, monitoring work allocation and re-allocating as necessary to ensure successful delivery to time, cost and quality. Use appropriate project management practices and facilitate meetings of clinicians, managers, patients and other partners to agree priorities and action plans. Proactively monitor progress to ensure the project is managed in line with the Trust’s Values, Standing Financial Instructions, project management processes, and in compliance with appropriate legislation, statutory approvals and mandatory standards. Plan and implement appropriate evaluation and audit of projects across sites and organisations. Able to read and interpret, change and develop CAD drawings and other computer generated software programmes as required. To use extensively computerised equipment to create spreadsheets and documents utilising Microsoft programmes, to include Project, Excel, Word, CAD, ServiceNow, SharePoint and MiCAD system and others as required. Financial management Support the management of contracts, specifications for tenders and awarding of new contracts. Manage a delegated budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports. Actively monitor expenditure against budget and address problems at an early stage. Manage the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project. Manage complex recharging arrangements across multiple organisations. Staff and stakeholder management Manage engagement plans for project to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project. Manage strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians. Use negotiation, persuasion and motivational skills to gain support for the programme across the breadth of stakeholders, including commissioners, patients and providers. Ensure that delivery plans are developed and regularly updated for all projects. Ensure that effective communication continues throughout the life of the project. Ensure that satisfactory systems are in place to maintain effective communication within the programme office. Provide full line management and leadership to project team, assigning responsibility for individual projects, providing day to day technical support and balancing the workloads of individual team. Lead project management training and model practices to both internal staff members and external stakeholders and partners. Work in a matrix management style and foster close working relations with other stakeholders. Provide support and guidance to team members on all aspects of project delivery, including technical areas. Ensure that lessons learned are addressed and taken forward. Information management Develop, implement, monitor and evaluate project information management systems, ensuring they are fit for purpose to a range of audiences. Manage project team to develop, refine and implement project data collection systems that will provide accurate and timely data, including quantitative and qualitative data. Maintain databases required by the project. Develop policies and protocols to support the project that are consistent with Trust standards. Support wider review and development of existing project information management systems to ensure an integrated approach to project management. Strategy, change and service improvement Manage the development of a project strategy including research and development to identify, develop and promote best practice. Ensure infrastructure in place to test and review new concepts, models, methods, practices, products and equipment. Design and implement innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management. Regular horizon scanning of best practice and ways of working within the sector and within project management. Personal Development Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme. Research and Development Undertake primary and secondary research, audits and evaluations as required. General Autonomy for specific areas of directorate, to assess the impact of change and make decisions, balancing risks and priorities Provide advice to the GM/DMT. Proactive in identifying and addressing issues which are significant within and across directorates. This is a generic job description. Additional specific responsibilities and requirements depending on specialty will be confirmed during the appointment and induction processes. The duties and responsibilities listed below are representative of the role and its purpose within the service; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative or managerial duties and responsibilities commensurate with the level of the post. Person specification Education Essential criteria Educated to masters level or equivalent knowledge, skills and experience Formal qualification in Project management (APM/ PRINCE 2) to practitioner level or equivalent Desirable criteria Evidence of recent Continuing Professional Development. Experience Essential criteria Evidence of managing successful project and / or operational performance and improvement; including business case preparation, service initiation / commissioning, contract negotiation and the development and monitoring of output and outcome measures. Project management experience in managing complex services including design, development, implementation and management of change in a multiple stakeholder environment. Experience of managing complex budgets from a range of income sources and demonstrable evidence of individual, team, financial, process and change management. Desirable criteria Knowledge and understanding of the changing NHS environment, strategy, and policy agendas. Knowledge Essential criteria Extensive knowledge of operations and / or project management methodologies and techniques. Excellent understanding and track record of successful change and project management. Extensive knowledge of contract management. Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Further details / informal visits contact Name Sue Emerton Job title Strategic Space Manager - Clinical lead Email address [email protected] Additional information The closing date of this vacancy is 18 February 2024 Anticipated interview date 29 February 2024 For an informal chat about the role, please feel free to contact the hiring manager Sue Emerton via email [email protected]