Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview This role will provide administrative support to the AI, Data & Digital Innovation team, including: Financial arrangements, projects administration, AI conferences and events support, reporting and coordination of resources and content. The role will work in a fast paced environment working on cutting edge innovations in Artificial Intelligence and Big Data Research. The Team the role will support are highly accomplished specialists with down to earth personalities who embrace the ethos of patients first in everything they do and a genuine openness to share knowledge and experience. The role will work across multiple organisations including NHS Trusts, Universities and Industry. With scope for enormous learning. Main duties of the job The post-holder is responsible for supporting individual packages of work and project support to ensure all outputs are delivered effectively. The post holder will take a lead on specific projects or aspects of a project. With responsibility for, day-to-day delivery and adjusting plans as required to ensure that risks and issues are mitigated. The post holder will work collaboratively with internal and external stakeholders to ensure effective management of interdependencies and delivery of objectives. It is expected that the specific projects managed by the post holder will change over time as the portfolio of work changes. This role also requires some general business support responsibilities as and when required. Working for our organisation The AI, Data & Digital Innovation team is made up of data science, technology and digital transformation experts, operating as part of the wider King Health partner’s (KHP) group – based in GSTT but working closely as a team with KCH and KCL. The team works on some externally funded programmes - that develop and implement Data platforms and AI with the aim to achieve better outcomes for patients’ diagnosis and treatment, improve clinical and operational workflows and drive innovative healthcare research. This includes The London Artificial Intelligence Centre for Value-Based Healthcare (AIC) is a consortium of NHS, academic and industry partners led by Guy’s & St Thomas’, King’s College London and KCH in partnership with 10 NHS Trusts and 4 universities. The AIC has been commissioned as part of the London Secure Data Environment (SDE) programme for its latest phase to work on the integration of AI capabilities: to extend multi-modal and real-world data enrichment, AI technologies, and analytics capabilities, to NHS partners and data environments across London. Detailed job description and main responsibilities Project Management · Support the development of project plans and the delivery of agreed milestones and objectives. · Provide project support to the individuals in the project team. · Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up – adjusting plans to accommodate complex and changing priorities. · Set up and maintain risk and issues logs. Working closely with more senior project leads to monitor and address risks and issue resolution to ensure projects deliver to time, quality and cost. · Communicate information on the delivery progress of the project(s) to key stakeholders as required. · Draft highlight and exception reports when required, tracking milestones, for circulation to more senior project leads · Co-ordinate minutes, agendas and papers for distribution in preparation for meetings, ensuring this is done in a timely manner. · Support evaluation and audit of projects across sites and organisations. Financial management · Manage a delegated budget for own area of work to ensure best value for money, monitoring expenditure and providing budgetary reports when required. · Actively monitor expenditure against budget and address problems at an early stage. Manage forecasts against budgets for relevant cost centres. · Support the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the project. · Raise purchase orders and requisitions, process invoices, manage forecast and liaise with finance to set up budget codes and draw down funding. Staff and stakeholder management · Support engagement plans for projects to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project. · Support strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians. · Support delivery plans and ensure these are regularly updated for all projects. · Support specific project management training and model practices to both internal staff members and external stakeholders and partners. · Edit relevant document and content for websites and media, reports and briefings. Information management · Maintain project information management systems, produce reports and maintain project plans. · Maintain data collection systems that will provide accurate and timely data, including quantitative and qualitative data. · Maintain databases required by the project. · Interpret policies and protocols to support the project that are consistent with Trust standards Strategy, change and service improvement · Support the development of a project strategy including research and development to identify, develop and promote best practice. · Support test and review of new concepts, models, methods, practices, products and equipment. · Support innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management. · Regular horizon scanning of best practice and ways of working within the sector and within project management. Personal Development · Maintain up to date knowledge of a range of skills including service improvement techniques and be responsible for developing and maintaining own CPD programme. Research and Development · Undertake primary and secondary research, audits and evaluations as required. General · Autonomy for specific areas of the Office, to assess the impact of change and make decisions, balancing risks and priorities · Provide updates and advice to the Project Manager and Senior Delivery Manager. · Be proactive in identifying and addressing issues which are significant within and across the organisation. Person specification Qualifications / Education Essential criteria Educated to degree level or equivalent knowledge, skills and experience. Evidence of recent Continuing Professional Development Desirable criteria Prince 2 qualification or equivalent experience Understanding of lean methodology Previous experience Essential criteria Evidence of supporting successful project and / or operational performance and improvement; including the development and monitoring of output and outcome measures. Project experience in supporting specific services including design, development, implementation and management of change in a multi-professional environment. Experience of administering budgets and demonstrable evidence of individual, team, financial, process and change management. Desirable criteria Knowledge and understanding of the changing NHS environment Skills / Knowledge / Ability Essential criteria Effective people and project management skills. Use analytical and judgement skills including understanding and application of complex statistical and numerical data. Effective communication skills both written and verbal including formal presentation skills, influencing and negotiating. Work flexibly and prioritise in response to changing demands and requirements. Organisational skills and the ability to prioritise, meet deadlines and delegate effectively. Ability to find innovative ways of solving or pre-empting problems. IT literate, including competency in MS Office programmes. Additional information Essential criteria A commitment to partnership working, inclusion of a diverse workforce and service integration. Ability to carry out the physical requirements of the post, with any reasonable adjustment being made under the Equalities Act 2010. Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Further details / informal visits contact Name Jawad Chaudhry Job title AI Centre Programme Manager Email address [email protected]