Location
White City, London - 2 days a week in the office

Hours
Full Time - Fixed Term Contract for 12 months

Salary
Negotiable

About the Role
Our Coordinators are the backbone of our Resourcing Team, providing excellent, compliant, and highly organised support in a fast-paced environment. Balancing exceptional time management with the ability to successfully manage multiple priorities, you will cover a wide range of end-to-end administrative duties to support the full recruitment cycle. From partnering closely with Hiring Managers to manage busy diaries and draft engaging adverts, to setting up roles in our ATS and delivering thoughtful candidate feedback, you will play a hands-on role in keeping our recruitment moving smoothly. Working collaboratively across the team, you will ensure Hiring Managers, candidates, and colleagues receive an outstanding, high-touch service experience that is efficient, compliant, objective, and fair.

Main Responsibilities
Interview & Selection Coordination: Work closely with Hiring Managers to review availability, proactively manage diaries, and schedule interviews efficiently. Keep Hiring Managers updated on interview schedules, candidate confirmations, and logistics. Arrange and coordinate interviews end-to-end, ensuring the system is updated throughout the process. Check Right to Work (RTW) and salary expectations of candidates at interview stage, ensuring secure and accurate record keeping. Assist with entry-level schemes including shortlisting candidates, facilitating assessment centres, and supporting the Early Careers Manager during busy periods.
Requisition, ATS & Campaign Setup: Set up new vacancies within the ATS (Fusion) ready for posting, including adding relevant candidate screening questions. Establish and organise candidate/requisition folders for consistent record-keeping. Draft engaging job adverts aligned with brand guidelines and job specifications.
Candidate & Stakeholder Management: Deliver a warm, professional welcome to all candidates, reinforcing a positive employer brand throughout their journey. Handle queries from candidates and Hiring Managers effectively and within established SLAs. Draft and deliver constructive feedback to unsuccessful candidates promptly. Manage the recruitment inbox to ensure timely responses.
Compliance & Operational Support: Utilise standard email templates, SLAs, and operational guidelines to ensure compliance and best practice. Conduct regular compliance spot checks across recruitment folders to ensure all documentation is accurately filed, proactively following up with recruiters to address any missing records. Raise Purchase Orders (POs) and manage team travel arrangements as required. Organise team meetings, events, manage logistics, and handle general ad-hoc administrative duties to support the wider team.
Talent Attraction & Employer Brand: Contribute creative ideas to the overall talent attraction strategy. Support social media activity by posting job adverts, sharing team updates, and publishing content to boost engagement.

Experience
Proven experience in a recruitment coordination role, ideally within a fast-paced or dynamic environment. Demonstrated ability to manage multiple tasks and competing priorities simultaneously while maintaining accuracy. Experience in a customer-service-focused environment with a strong track record of building positive relationships and supporting a wide range of stakeholders. Experience using a recruitment candidate database or application workflow system (ATS). Previous experience using Google Workspace (Gmail, Docs, Sheets, Calendar, Drive).

About You
Exceptional time management and organisational skills with a highly structured and meticulous approach to administrative detail. Ability to remain calm and effective under pressure while handling a high volume of incoming requests. Excellent written and verbal communication skills, able to interact professionally with candidates and colleagues at all levels. Good stakeholder management skills with the ability to flex your style to stakeholders at varying levels. A demonstrable passion for TV, ITV programming, and our role at the heart of popular culture. Demonstrated ability to treat sensitive information with the utmost confidentiality.

Qualifications
Strong understanding of recruitment compliance, relevant legislation, and the operational impact of non-compliance.