Guy’s and St Thomas’ is among the UK’s busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services. Guy’s is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary’s Hospital in Sidcup. St Thomas’ has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children’s Hospital. Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions. Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients. In February 2021 the Royal Brompton and Harefield joined Guy’s and St Thomas’ NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research. We have a reputation for clinical excellence and high quality teaching and research. We are part of King’s Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King’s College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit. Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of ‘good’. Our adult community services achieved a rating of ‘outstanding’. The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients. We have one of the most ambitious capital investment programmes anywhere in the NHS. Job overview We are looking for an enthusiastic Senior Research Administrator with experience in cardiovascular research. The post holder must have previous experience of working within Cardiovascular Research. The post holder will have a central role in supporting the delivery and quality management of the Research within the Cardiovascular Department to ensure studies are delivered both to time, within budget constraints and targets. They will work closely with the Research Matron but will be required to manage their personal workload and that of the administrative team, and be able to work autonomously as required. The role will require the individual to interact with a multidisciplinary team in a very busy office environment often requiring appropriate judgements to be made under minimal supervision. The ability to plan and prioritise workloads to meet essential deadlines and proactively manage the responsibilities of this position is a prerequisite for anyone wishing to apply for this role. The successful individual will be dynamic, have excellent communication and interpersonal skills, as well as an ability to work independently and flexibly. Main duties of the job The post holder will support the delivery and quality management of the Research within Cardiovascular to ensure studies are delivered both to time and within budget constraints and target. The post holder will be required to manage their personal workload and that of the administrative team, and will be able to work autonomously as required. Operationally, the post holder will ensure the Trust has appropriate systems and processes in place to meet the external and internal requirements to deliver the research studies (for example external eCRF programmes), and will oversee the transfer and reconciliation of information between internal Trust IT systems and such organisations. The post holder will maintain and prepare audits as required to demonstrate the delivery team’s effectiveness. The post holder will be responsible for the admin teams to support delivery teams to ensure the successful implementation and management of clinical studies and clinical trials. The post holder will work with the chief or principal investigators, R&D Leads and Research Matron to support the set up and delivery of the relevant studies. The post holder will ensure that internal and external matrix are kept up to date in a timely manner and in accordance with all applicable regulatory requirements. Working for our organisation Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best-known hospitals – Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield – as well as community services in Lambeth and Southwark, all with a long history of high-quality care, clinical excellence, research and innovation. We are among the UK’s busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark. We have a long tradition of clinical and scientific achievement and – as part of King’s Health Partners – we are one of England’s eight academic health sciences centres, bringing together world-class clinical services, teaching and research. We have around 22,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally. We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs. We strive to recruit and retain the best staff as the dedication and skills of our employees lie at the heart of our organisation and ensure that our services are of the highest quality, safe and focused on our patients. Detailed job description and main responsibilities 1. Duties and Responsibilities The core responsibility of this post will be to ensure administrative support for Cardiovascular Research is delivered effectively and efficiently by their team and that the quality of these studies is regularly evaluated and reviewed with best practice shared across the organisation and remedial action taken where outcomes are sub-optimal. The post holder will also manage day-to-day finance activities for selected projects. Operational: · oversee and manage the operational delivery of Cardiovascular Research Studies including: · liaison with Chief investigators and Principle Investigators within the Trust for Sponsor led studies; · liaison and collaboration with Research Fellows, Nurses and Practitioners in relation recruitment and induction and ensuring effective onboarding processes are developed and consolidated; · Monitor where appropriate external governance compliance from HRA, REC, MHRA and R&D create best practice to ensure requirements are met · Oversee delivery of conferences, meetings & training events including remote and e-learning · Organisation and reporting of PPI/E meetings; · Administrative support for Cardiovascular researchers including supporting of out of programme and locally employed doctors · Play a key role in ensuring all equipment used at the Trust for Cardiovascular research meets IG/IT and MEMS quality requirements and provide administrative support to clinical departments where needed. · Seek out best practice local inductions through internal and external research and ensure that best practice techniques are utilised within the Trust Information and Financial Management In liaison with the Research Matron, the post holder will ensure that information management systems and processes are optimised to ensure accurate and timely recording, interrogation and reporting of study budgets and forecasts. This will require: Working with colleagues within and without the team for regular review of systems and processes in order to improve and where necessary replace; Ensure that data contributors and managers are appropriately trained. The post holder will monitor and report specific budgets periodically, liaising with Finance colleagues and Grant Holders to ensure currency and accuracy of data. They will also: Following the Trust’s Standing Financial Instructions and using the appropriate systems, procure and/or authorise good and services budget limits Project Management and Service Improvement · Support long term planning for the delivery of Cardiovascular research, leading on the operational day to day administration requirements to run the multiple studies, including assessing and adjust short and long-term plans accordingly; · Contribution to Directorate and Trust-wide improvement projects · Ensure service changes meet internal and external expectations and standards · To act as an advocate of change and modernisation in support of the Trust and Cardiovascular Research · Responsible for the development of service improvements and policy implementation across support services for Cardiovascular Research · Supporting the department for audit and service evaluations as required to demonstrate the team’s workflow and output Engagement and Communications · Manage, motivate, persuade and influence multiple stakeholders and partners to ensure timely completion of work across the studies as required · Provide papers, briefings and plans for discussion and implementation of studies as required for departmental meetings and beyond · Presentation and communication to senior management and stakeholders of project timelines, updates and milestones · Develop robust relationships with R&D to influence, challenge and support achievement of the regulations to ensure studies are completed on time to target and within budget. · Provision of complex and at times contentious information regarding standards and compliance · Ability to influence and shape change where there may be barriers to acceptance · Delivery of training programmes Staff Management Management of administrative staff in the Cardiovascular Research team including sickness, absence, performance monitoring and recruitment of staff across the department. Monitor compliance within the Directorate with Trust-wide staff management policies and procedures and take remedial action if appropriate. R& D To manage, design and develop the Trust Information Systems in relation to R&D. This will involve maintaining an accurate, reliable and up-to-date R&D database. Systems will be expected to generate / store data for the processes of both internal and external (DH) reporting. Establish local information to link to the Trust Commercial R&D databases Ensure the teams integrates with proposed NHS IT systems. Play a key role in how the Trust responds to the management and development of Comprehensive Research Networks. Person specification Qualifications Essential criteria • Postgraduate degree level or equivalent experience Desirable criteria • Approach health sciences related qualification Experience Essential criteria • Experience in managing complex information for projects • Competent in using Microsoft Office software • Experience of working within cardiovascular research Desirable criteria • Experience of working independently and as part of a team • Experience of working within the NHS Knowledge Essential criteria • Knowledge of ICH, GCP, R&D Governance and EU Clinical Trials Directive Skills Essential criteria • Excellent interpersonal and communication skills • Meticulous and accurate, with great attention to detail • Proven organisational and problem-solving skills • To be able to work independently, accurately and prioritise tasks • Ability to set up and run audits and service evaluations Desirable criteria • Ability to educate and support research staff in study delivery Guy’s and St Thomas’ celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study’s at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership. Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy. As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends. Flexible working We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual’s personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process. Your e-mail address is important to us - We communicate to all job applicants via the e-mail address which has been provided on the application form. Please ensure that you check your e-mail on a regular basis. Please apply for this post by clicking "Apply Online Now." Further details / informal visits contact Name Mrs Emma Perchard Job title Cardiovascular Research Matron Email address [email protected] Telephone number 02071880998