Location
Chiswick Park, London with some flexibility for remote working as appropriate.

Hours
Monday to Friday, 9:00 – 17:00.

Salary
Negotiable.

About the Role
IMG, a leading global sports marketing agency and subsidiary of TKO Group Holdings, is seeking an Executive Assistant to provide comprehensive administrative and general support to the Football senior executives. This role is key to facilitating the smooth running of the business and may also involve supporting additional business leads as required. Responsibilities include diary management, meeting minutes and agendas, travel arrangements, document management, processing and reconciling expenses, and managing travel records for tax purposes. You will assist in creating and collating tender, presentation, and pitch documents, including proofreading and research. Efficient management of business travel is essential, including suggesting optimal routes and creating detailed itineraries. You will implement administrative systems and processes, coordinate Executive, Finance and Audit Committee meetings, maintain confidential files and contact information, and support multiple projects. Additional duties include managing departmental administrative documents such as Health & Safety and training records, resolving urgent operational or administrative issues, and acting as a key point of contact for internal and external stakeholders and suppliers. Collaboration with other Executive Assistants within the wider network and providing cover where necessary is also expected. This is a permanent position based in London with occasional travel to other IMG locations and meetings.

Experience
Previous experience as an Executive Assistant or Personal Assistant in a fast-paced, high-growth business is required. Experience handling confidential information with discretion is essential. Proven ability to manage and process invoices and other corporate administrative processes is necessary.

About you
You must possess excellent organisational skills with the ability to prioritise a varied workload and adapt to changing priorities and last-minute demands. Strong multitasking and time management skills are essential. Excellent oral and written communication skills are required due to regular interaction with key internal and external stakeholders. You should maintain a calm and professional manner under pressure and demonstrate a positive, proactive, diligent, and flexible approach to work. Being a strong team player with outstanding organisational skills is important. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) is required.

Qualifications
While specific qualifications are not stated, success at IMG is driven by core competencies including Business Acumen, Operational Excellence, Innovation Mindset, and Leadership & Collaboration.