Location
London, based at Chiswick Park with a hybrid working arrangement: 4 days in-office and 1 day working from home.

Hours
Monday to Friday, 9:00 – 17:00 with occasional flexibility required outside standard hours to support executives during travel or events.

Salary
Negotiable

About the Role
IMG, a leading global sports marketing agency and subsidiary of TKO Group Holdings, is seeking an exceptional Executive Assistant to provide trusted, proactive, and highly organised support to the SVP, Global Partnerships and the SVP, Rights and Commercial Development, EMEA. This high-impact role is central to a fast-paced, commercially focused environment requiring excellent judgement, discretion, and the ability to manage complex executive priorities.

You will manage competing calendars across multiple time zones, act as a trusted gatekeeper, prepare schedules and briefing materials, and coordinate leadership meetings, business reviews, and high-profile engagements. You will organise internal and external meetings with senior leaders, clients, and partners, ensuring smooth communication and confidentiality.

The role also involves arranging complex domestic and international travel, managing changes efficiently, and supporting event logistics. You will handle business administration tasks such as drafting correspondence, maintaining secure filing systems, supporting budget tracking, and assisting with projects and process improvements.

This role demands a calm, composed, and resourceful professional who can balance strategic priorities with detailed execution while maintaining a high standard of accuracy and professionalism.

Experience
Significant experience supporting senior executives in a complex, international organisation. Experience in commercial, media, sports, entertainment, partnerships, or rights environments is desirable. Proven ability to manage multiple demanding calendars and shifting priorities with excellent attention to detail. Strong experience arranging complex international travel and coordinating high-profile meetings and events.

About you
Trusted and discreet with a high level of integrity. Calm, composed, and resourceful under pressure. Commercially aware and curious about the business. Detail-oriented without losing sight of the bigger picture. Pragmatic, adaptable, and comfortable with ambiguity. Warm, polished, and professional in every interaction. Highly organised, dependable, and solutions-oriented with a proactive approach. Comfortable working independently and collaborating effectively across teams and stakeholders.

Qualifications
Strong proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel). Experience with collaboration and travel-management tools is an advantage. Flexibility to work outside standard hours occasionally as required by business needs or executive schedules.