Location
102 Petty France, London

Hours
37 hours per week (standard)

Salary
£35,564 per annum

About the Role
The Digital Information and Records Officer role supports the Ministry of Justice in managing its digital information throughout its entire lifecycle. This includes ensuring information is stored in the correct repositories, accessible to the right people at the right time, and accurately disposed of at the end of its retention period. The role provides clear, practical advice based on policies, legal obligations, and industry standards to MoJ staff.

This position is within the Information Services Division, specifically the Digital Information & Records Management Team, part of the Security and Information Directorate. The team is responsible for best practice policy and guidance, fit-for-purpose records management tools, and oversight of corporate repositories such as JustStore.

The role involves creating and implementing procedures to support best practice digital information and records management, maintaining and providing access to digital repositories (e.g., SharePoint, MoJ’s Digital Archive), and assisting with digital records end-of-lifecycle reviews including archiving and deletion. It also supports responses to information requests such as FOIs and Public Inquiries by identifying and retrieving relevant digital information.

Additional responsibilities include leading training and engagement activities to embed a strong information management culture, collaborating with internal and external stakeholders to ensure governance and compliance, and supporting continuous improvement and digital transformation projects.

This role generally reports to a senior manager and may include supervising others or future line-management responsibilities depending on team needs. The successful candidate must be prepared to apply for Security Clearance if not already held.

Experience
- Experience in digital information and records management or related fields is desirable.
- Ability to create and implement procedures ensuring compliance with legal and regulatory standards.
- Experience in maintaining and organising digital repositories and providing access to information.
- Proven ability to support responses to information requests and manage digital records lifecycle.
- Experience in delivering training and engaging staff to promote information management culture.
- Ability to collaborate effectively with multiple stakeholders to ensure governance and compliance.

About you
- Strong organisational skills with attention to detail.
- Excellent communication skills to provide clear advice and guidance.
- Motivated to support continuous improvement and digital transformation.
- Ability to work independently and as part of a team.
- Willingness to undertake Security Clearance and comply with Civil Service standards.
- Commitment to upholding the Civil Service Code and promoting diversity and inclusion.

Qualifications
- No specific qualifications are mandated; however, relevant qualifications in information management, records management, or related disciplines would be advantageous.
- Demonstrated understanding of legal and regulatory frameworks related to information management is beneficial.